Administrative Officer

2 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Officer**:
AO1 Administrative Officer 1

Regular/full-time

Department of Seniors and Long-Term Care

Deputy Minister's Office

Winnipeg MB

Advertisement Number: 41074

Salary(s): AO1 $51,614.00 - $60,597.00 per year

Closing Date: May 1, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be established for future regular, term and acting status roles and will remain in effect until exhausted.

Preference may be given to internal applicants.

The department of Seniors and Long-term Care is looking for an Administrative Officer to support the Deputy Minister's office.

Conditions of Employment:

- Must be legally entitled to work in Canada

Qualifications:
**Essential**:

- Extensive experience providing administrative support to executive management.
- Experience coordinating and managing correspondence, authority seeking documents and other highly sensitive materials on behalf of leadership.
- Experience setting up and maintaining files, filing systems and document tracking systems to manage incoming and outgoing requests and correspondence.
- Experience in calendar management including scheduling meetings, coordinating appointments, making travel arrangements and preparing necessary meeting materials.
- Effective written communication skills including composing, formatting, editing, and proofreading various correspondence with strong attention to detail and high degree of accuracy.
- Strong verbal communication skills to communicate effectively with various stakeholders.
- Strong organizational skills to prioritize workload to meet strict deadlines.
- Strong interpersonal skills to work collaboratively in a team environment.
- Excellent decision-making and problem-solving skills.
- Ability to take initiative and work independently with mínimal supervision.
- Experience working with Microsoft Office software including Word, Outlook and Excel.
- Experience handling sensitive material in a confidential and professional manner.

**Desired**:

- Completion of post-secondary education in Office Administration or equivalent program/training in administration.
- Experience with document tracking systems such as Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).

**Duties**:
The Administrative Officer is responsible for providing professional and confidential administrative support to the Deputy Minister. Working independently and ensuring smooth operation of the Deputy Minister's office, the incumbent is responsible for:

- Coordinating and processing correspondence,
- Liaising with internal and external stakeholders on behalf of the Deputy Minister,
- Assisting with coordination of meetings, events, and travel, including calendar management,
- Researching, compiling data and preparing reports,
- Advising on administrative matters/processes and carry out special assignments/projects.
- Advertisement # 41074
- Service Centre 2
- Human Resource Services
- 360-1395 Ellice Avenue
- Winnipeg, MB, R3G 3P2
- Phone: 204-945-7182
- Fax: 204-948-2841

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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