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Project Assistant

4 weeks ago

ChathamKent, Canada TransForm Shared Service Organization Full time

***:
The Project Assistant (PA) is an integral member of the Local Delivery Group (LDG)/Regional Security Operations Centre (RSOC) project team. The PA collaboratively supports all aspects of project implementation for a successful adoption of new services and/or products that TransForm provides.

The PA role is focused on the consistent flow of current, accurate, and usable information amongst the key stakeholders.

**LOCATION**:
This role qualifies for remote work, with the requirement to be on-site at our client locations throughout Windsor/Chatham/Sarnia when required for the project.

**WHAT YOU’LL DO**:

- Reporting on status of existing projects.
- Administrative support with project related meetings. Closely working with key stakeholders to gather and disseminate required meeting materials, booking required meeting resources, help draft agendas, capturing meeting meetings and action items.
- Ensuring the timely entry and updating of data by the various process owners and reporting on deficiencies.
- Track and monitor achievement targets and provide regular updates and flag any plan deviations.
- Coordination of various events in terms of facility, invitation, equipment, catering, and other logistics.
- Maintain and update project repository with required tracking information
- Assist in the creation of any required ad hoc reports and/or communications
- Responsible for determining the appropriate priorities for administrative support and dealing with multiple, often conflicting demands
- Assisting with updating security reports as required by the program.
- Assisting with building on a security resource repository for digital health assets at TransForm.

**MUST- HAVES**:

- One to two (1-2) years project related administration support/coordinating experience
- Strong understanding of Project and Portfolio Management techniques
- Experience generating reports and reporting work assignment progress
- Experience establishing and maintaining effective relationships with clients, vendors, and team members

**WE VALUE**:

- Healthcare or Cyber Security related project work an asset

**ABOUT US**:
TransForm Shared Service Organization, a non-profit, unique, innovative, results-driven organization founded by hospitals in the Erie St. Clair region. Our services include: information technology and information management support, sourcing and contract management, purchasing and logistics services, as well as project management. Our Mission is to deliver exceptional service and create new innovative ways to support the health system by enhancing value and improving patient outcomes. If you are service oriented, dedicated to exceeding performance expectations and interested in reaching your full potential, TransForm is for you We welcome and appreciate your interest in our organization.

**Job Types**: Full-time, Fixed term contract
Contract length: 7 months

**Salary**: $21.29-$25.55 per hour

**Benefits**:

- Company pension
- Employee assistance program
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Chatham-Kent, ON N7M 5J5: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Chatham-Kent, ON N7M 5J5