Trade Show Coordinator

3 days ago

Milton, Canada Landscape Ontario Full time

**Trade Show Coordinator**

**About You**

You are a detailed, organized, passionate, caring and service-oriented individual. Embedded in your work ethic is self-motivation, passion, enthusiasm and expertise with a proven track record of success with working in a dynamic trade association office. You have a demonstrated history of successful event planning, the discipline and passion to make informed decisions, and a keen understanding of how blending the right mix of strategy with advanced tactics and execution that leads to exceptional results. You understand the importance of communication and the value of relationships, cross-functionally, as well as within your specific responsibilities.

**What You’ll Be Doing**

You will use a variety of skills and talents. You will work as part of a team to plan and execute Landscape Ontario’s trade show Congress. You will participate in planning and executing our in-person event, both behind the scenes and on-site. You will respond to all inquiries, track data, and support our exhibitors. You will prepare reports and serve as the main point of contact for inquiries regarding the coordinator of our event.

You are an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of event planning, customer service, and administrative responsibilities and able to work independently with little or no supervision. Well organized, flexible, and enjoys the challenges of supporting a diverse set of stakeholders.

You quickly learn and adapt to new technology, function well in a team environment, love working virtually, in our beautiful office space, and thrive when there is an event to manage.

You will work closely with the exhibitor’s, sponsors, suppliers and the Director of Trade Shows to achieve the goals and objectives of Landscape Ontario’s membership while delivering and ensuring the highest level of service to our clients

**What You’ll Be Responsible For**
- Coordinate pre
- show planning, on-site and post show follow-up
- Improve communication and connection between member, non-members, and suppliers
- Support sales of booths space utilizing technology
- Coordinate with suppliers, venue, hotels, show decorator, registration, place orders as required, invoice approvals
- Create exhibitor manual, answer exhibitor questions, support with collections as needed
- Organize special event meeting logistics
- Assist with coordinations for special features on the show floor
- Oversee and develop the Congress marketing plan
- Produce critical paths
- Organize and conduct sponsorship fulfillment
- Produce activity and progress reports on achievement of objectives
- Support Congress through communications, marketing planning and execution,
- Budgeting of event as required
- Payment processing and receivables management as required
- Excellent organizational skills, with the ability to prioritize tasks and juggle many tasks simultaneously
- Excellent interpersonal skills
- Excellent written and verbal communication skills.
- Self-starter with the ability to work independently as well as on a team.
- Lives for events and attendee experiences
- Trade show experience an asset
- Strong computer skills and working knowledge of Google Workspace, JottForm, ExpoFP (floor planning software
- Superior problem solver
- Discrete, ethical and committed to maintaining a high degree of confidentiality.
- Maintaining a consistently professional approach, with a willingness to take ownership and responsibility both within and outside one’s responsibilities.
- Demonstrated successful project coordination
- Willingness to travel and a valid drivers license

**About this position**
- Permanent, full-time
- Flexibility to work from home on occasion in our hybrid workspace
- Some evenings and/or weekend work as required to complete projects or to attend events
- This position requires travel from time to time within the province of Ontario
- Must have a valid driver’s license and access to a vehicle
- Reports to the Director of Trade Shows and Events for Landscape Ontario
- Our office is in Milton, ON at the 401 between James Snow Parkway and Trafalgar Rd

**Salary and Benefits**
- Competitive salary
- Two weeks vacation
- Health and dental benefits
- Matching RRSP program
- Access to discounted cell phone plan
- A beautifully renovated modern office space
- The best co-workers anyone could ask for

**About Landscape Ontario**

Landscape Ontario Horticultural Trades Association (LO) was established over 40 years ago with a mandate to promote and advance the Landscape and Horticulture industry through leadership, community, professionalism and stewardship. Landscape Ontario represents over 3,300 members employing over 100,000 employees in Ontario in nine geographical chapters and across 10 occupational Sectors.

With the industry's vision to be recognized as professionals that provide economic, environmental and health & wellness benefits for every

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