Accounts Specialist

5 months ago

Winnipeg, Canada Electranix Corporation Full time

Electranix Accounts Specialist position:
Electranix is an engineering consulting firm specializing in power systems. We work on unique projects around the world with an emphasis on renewable energy, transmission systems, computer modeling, and many types of projects relating to large‐scale electric power. We are a close‐knit international team of approximately 22 engineers and 3 computer scientists, and we carefully maintain a culture of innovation, integrity, personal development, and work‐life balance while pursuing technical excellence and projects which help meet the world’s need for reliable and clean energy.

We're now hiring an experienced Accounts Specialist to join our administrative team, working in our Winnipeg office. We are interested in someone who:
‐ Understands and follows ethical business practices at all times

‐ Is friendly, patient, and personable

‐ Is organized and detail‐oriented with a dedication to accuracy

‐ Is able to maintain confidentiality with sensitive information

Hours:
‐ Half to full‐time, negotiable

‐ Flexible working hours, 20% remote option available

**Salary**:
‐ Competitive salary with corporate profit sharing

‐ Negotiable based on experience and capabilities

**Responsibilities**:
1. Manage administrative aspects of engineering projects:
‐ Create new customer accounts in project management software

‐ Set up new projects in project management software

‐ Ensure required contracts, purchase orders, and proposals are in order and filed accurately

‐ Monitor contract and purchase order expiration

‐ Provide budget updates to engineers and customers

‐ Review employee timesheets to confirm accuracy and completeness

‐ Maintain accurate project tracking records, including billable and non‐billable work, budget, and deliverables

‐ Prepare and deliver accrual reports to customers

‐ Advise and assist engineering managers on matters related to project budgets, change orders and invoicing

‐ Provide excellent customer service

2. Accounts receivable:
‐ Prepare timesheet reports for project billing

‐ Prepare draft invoices and liaise with engineering managers to ensure accurate billing

‐ Enter invoice details in project management software

‐ Perform customer accounts reconciliation and resolve discrepancies

‐ Communicate with customers regarding invoicing issues or other project inquiries

3. Accounts reconciliation and collection:
‐ Prepare monthly AR aging reports

‐ Crosscheck sales reports to verify accuracy and communicate discrepancies to management team

‐ Monitor and collect accounts receivable by sending payment reminders to customers with overdue accounts

4. Other duties:
‐ Ensure compliance with internal accounting controls and policies

‐ Provide support for month‐end and year‐end accounts reconciliation

‐ Evaluate current policies and make recommendations for process improvements

‐ Duties may expand or evolve as the company grows and needs arise

Qualifications and skills:
‐ Post‐secondary education in an administrative or technical field required

‐ 2‐3 years of experience with invoicing and/or accounts receivable

‐ Advanced Microsoft Office skills required (especially Excel)

‐ Competency in accounting and business management software, such as QuickBooks

‐ Strong problem‐solving skills with the ability to offer creative solutions

‐ Excellent oral and written communication

How to Apply:
**Job Type**: Part-time

Expected hours: 20 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Profit sharing

Schedule:

- Monday to Friday
- Morning shift
- No weekends

Work Location: In person

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