Property Manager

3 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20632

Property Manager - Housing (Periodic Posting)
City Housing Hamilton
Operations

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week
- GRADE: 5
- SALARY/HOUR: $46.569 - $54.464 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary, Various

Job Description ID #: 3602

**SUMMARY OF DUTIES**

CityHousing Hamilton, the third largest social housing provider in the Province of Ontario, provides affordable rental housing for the citizens of Hamilton. In support of CityHousing Hamilton’s mission statement which is:
“We provide affordable housing that is safe, well-maintained, cost effective and supports the diverse needs of our many communities.”

Reporting to the Manager, Operations, you will be responsible for overseeing all operations and staff pertaining to the CityHousing Hamilton portfolio that you manage as well as being directly responsible and accountable for the effective delivery of property management services and operations. This includes property and building administration, management and maintenance and the collection of rental income of a portfolio rent-geared-to
- income and market-rent apartments, townhouses, single family dwelling and commercial units owned by CityHousing Hamilton. Provides input in budget preparations and recommends priorities.

**GENERAL DUTIES**

Supervise the administration, management and maintenance of a portfolio of rent-geared-to-income and market-rent apartments, townhouses, single family dwelling and commercial units owned by CityHousing Hamilton.

Ensure compliance with legislation and associated regulations, such as the Housing Services Act, 2011, Residential Tenancies Act, 2006, Ontario Building Code, Ontario Fire Code as applicable to the property.

Responsible for the supervision and direction of staff to ensure that all functions of their jobs are carried out in a manner that is consistent with the mission and values of CityHousing Hamilton. Responsibilities include: selection, training, performance appraisals and discipline. Responsible for supervision of external contractors to ensure timelines are met and cost-effective measures are taken.

Responsible for all rental accounts receivables within the portfolio and determine appropriate action to take often in difficult situations. Negotiate special payment arrangements with residents, as applicable. Attend hearings at the Landlord Tenant Board for complex evictions relating to rental arrears and social matters. Attend and assist Sheriff at evictions.

Attend various court inquiries, discoveries and commission hearings as required.

Analyze and resolve all issues that arise pertaining to CityHousing Hamilton buildings and asset maintenance, resident(s)’ complaints and staffing problems of predominately unionized personnel.

Perform maintenance inspections of units and projects to assess the state of repair. Determine appropriate course of action, estimate costs and engage contractors to correct deficiencies. Coordinate the implementation of repairs, assign, prioritize work to be determined and inspects work performed by contractors to ensure compliance with instructions and job specifications carried out on CityHousing Hamilton properties to ensure cost efficiencies and minimize the cost impact on City of Hamilton taxpayers.

Conduct regular inspections of units, buildings and underground parking spaces; ensure security cameras and DVR’s are operable. Ensure security of all building systems e.g. key scan system, camera systems, intercom equipment.

Monitor and ensure that janitorial, grass, snow removal contracts are executed as per the tender specifications.

Review, analyse and approve invoices for payment. Negotiate with contractor regarding billing. Take corrective action with contractors regarding any sub-standard performance.

Complete and monitor Fire Safety Plans to ensure daily/weekly/monthly/annual checks are complete in accordance with the Ontario Fire Safety Code.

Analyse and prioritize annual budget (capital and operating) submissions for the facilities to avoid deferred maintenance which could result in larger expenditures in the long term.

Monitor and verify budgetary expenditures by carefully reviewing monthly variance reports to ensure tha

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