Rental Fleet Administrator
2 weeks ago
**Rental Fleet Administrator**
This position is responsible for aiding our sales team with the coordination of rental equipment. Assisting operations with file management and ensuring correct invoicing and follow-up.
**Responsibilities**:
- Managing all unit rentals across the 2 branches
- Receiving rental agreements, ensuring all information is complete with signatures
- Ensure insurance certificates are valid and not expired
- Register PPSA on all units
- Entering agreements into the system
- Uploading the agreements in multimedia
- Invoicing customer/weekly
- Process credits with approval
- Reconciliation of account with AR
- Aging report summary once a month
- Audit for units financed with Finance companies (5 Audits/quarterly)
- Inventory and rental reconciliation for each branch
- Maintaining equipment logbooks
- Incoming and outgoing signoff and pictures
- Equipment certification review
- Safety program administration
**Skill Requirements**:
- Experience working with equipment rentals and leasing
- must have 3-5 years of previous experience in office administration with a solid foundation in invoicing, file management, AR, and AP processes
- Strong computer skills
- Strong communication skills, problem solving and time management skills
- Strong attention to detail required
- Experience with safety implementation and safety program maintenance would be an asset
- Must be fluent in all aspects of the English language - spoken, written and reading
- Valid driver's license required
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Ability to commute/relocate:
- Nisku, AB: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Administrative experience: 3 years (required)
Work Location: One location
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