HR Administrator

2 weeks ago

Burnaby, Canada HUB International Full time

HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team

We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development We invest our time in helping highly self-motivated individuals achieve their goals in our fast-paced and dynamic environment.

We are Proud to Offer

Hybrid work arrangement, after successful completion of probationary period

Competitive compensation

Comprehensive tuition financing and career-related training and development

Customizable flexible benefits options for you and your family

A progressive employee assistance program through Telus Heatlh

Mental and physical wellness initiatives

A positive, collaborative, and team-oriented environment

Ongoing personal and career development

The Opportunity

As the HR Administrator in our Human Resources Division, you’ll play a critical role in supporting our HR Team, management, and employees by taking pride in performing a variety of talent-related administrative work, including collecting, organizing, verifying, and submitting payroll data.

Our HR Administrator requires excellent organizational skills, a high-level of proficiency with MS Office, and the ability to handle sensitive information confidentially.

This position provides a wide variety of work from the high level of accuracy required to collect, organize, and process payroll data to the creative thinking required to design and create appealing documents to support our fast-paced business needs and employee engagement.

You must love being part of an amazing team and working in a fast-paced environment where we’re always striving to evolve, improve, and support a happy and healthy workplace.

The Responsibilities

Payroll

Support the Canadian Payroll Team with gathering and coordinating regional payroll data

Maintain accurate payroll processes and procedures according to necessary guidelines and changes

Administer and issue year end T2200s

Ensure new hire payroll-required information is entered into Workday

Oversee bi-weekly time and attendance processing for payroll in Workday

Biweekly audit to ensure accurate input / system translation

Manage quarterly reporting (accrual balances, carry over, etc.)

Answer employee and manager payroll and Workday inquiries

Partner with the Joint Health and Safety Committee to set up stipends, and audit First Aid Attendant staffing requirements for each office

Communication

Prepare bi-weekly HR newsletter

Create appealing and engaging communication & documents using Canva

Prepare routine correspondence

HR Administration & Support

Assists with administrative tasks within the HR department

**Support company-wide HR initiatives such as**: service awards, Employee of the Year, Rising Star, Employee Appreciation Day, etc.

**Administer Tuition Assistance Education Program by**:
Coordinating tuition assistance and textbook loan agreements

Auditing outstanding loans and completed courses

Sort, file, manage and distribute incoming and outgoing HR mail (electronic & physical)

Arrange correspondence to law firm/WCB inquires and data requests

Update and maintain HR Download employee list and deploy training

Complete ad hoc reporting requests

Support Workday offboarding process, as required

Act as back up for HR Generalist as required

Skills, Characteristics & Qualifications

Experience working with private & confidential data & dedication to maintaining confidentiality

Strong organizational skills and attention to detail

Exceptional interpersonal skills, client service orientated professional

Excellent time management and prioritization skills

Proficient with MS Office, specifically Word and Excel

Driven and self-motivated individual with the ability to work independently and collaboratively

Continuously looking for process improvements

Experience with an HRIS is an asset (Workday)

Education in Human Resources or related field

Administrative and/or entry level HR experience is an asset

Our Culture Starts with You

We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business

We want you to be INNOVATIVE and open to sharing your ideas

You work with URGENCY while providing a high level of PROFESSIONAL SERVICE towards our customers, communities, & colleagues.

You are a TEAM PLAYER who positively impact those around them; We MOTIVATE each other to GROW TOGETHER

You work with a high degree of INTEGRITY and ACCOUNTABILITY

To find associated positions at our HUB simply search myHUBbc as a keyword in the search bar on our careers page

Department Human Resources

**Required Experience**: 1-2 years of relevant experience

**Required Travel**: Negligible

**Required Education**: Some college (no degree)

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