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Ap Automation Project Manager
3 months ago
**ACCOUNTS PAYABLE AUTOMATION PROJECT MANAGER**
**Requisition #**: R24-3063
**Engagement Type**:Contract / Full Time
**Number of Resources required**: 1
**Rate (CAD)**:Up to $125 per hour / Commensurate with related experience and market competitiveness
**Term**:13 months (June 3, 2024 to June 27, 2025) with option to extend for up to 3 months
**Core Business Hours**:9:00 am to 5:00 pm Pacific Standard Time
**Security Screening**: Standard (Criminal Record Check)
**Submit to Tri-global**:May 9, 2024 (on or before 10:00 AM Pacific Time)
**Closing Date**: May 10, 2024 (10:00 AM Pacific Time)
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- Tri-global Solutions Group Inc. is seeking one (1) Accounts Payable Automation Project Manager to join our talented Service Delivery team at Island Health (British Columbia Health Authority) to act as the Project Lead for the AP Automation Project to streamline the processing of invoices in Accounts Payable.
- WORK MODEL: This role is primarily remote/work-from-home (WFH), with occasional in-person meetings required at Island Health locations such as Victoria, BC, or Nanaimo, BC, or at a location in the Lower Mainland (e.g., PHSA office) during the project._
Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.
If you know other consultants who may be interested in this opportunity kindly share this job posting.
Thank you.
Tri-global Solutions Group Inc.
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- **PROJECT OVERVIEW**
The Financial Operations department within Island Health currently utilizes a paper based, decentralized, manual workflow for review and approval, manual scan and store system for Accounts Payable (AP).
Traditionally, AP has played a secondary support role within the organization. In today’s financial environment, the AP department can be positioned to be less about data processing and more about strategy and analytics — both are critical functions for helping AP and the organization with meeting strategic objectives. In particular, priority 6 of the Island Health Strategic Framework to Increase Sustainability through System Redesign, Innovation & Operational Excellence.
The purpose of the AP Automation Project is to streamline the processing of invoices in Accounts Payable by electronically capturing and recording all invoices and automating the workflows to match invoices to purchase orders and contracts, to obtain electronic approvals, and to transfer payment information into the ERP. This will transform the focus of Accounts Payable staff to that of exception handling, value added analytical tasks, and enhanced customer and vendor support instead of data entry and filing. The goals are to optimize, streamline, improve controls, improve analytics, enhance customer support and self service, and provide visibility throughout the AP process while automating daily recurring tasks.
This is one of the projects within Island Health that is supporting the health care workforce in delivering service excellence through the digital transformation of British Columbia’s heath sector. This project aligns with the Vancouver Island Health mandate letter through the Digital Health Strategy as well at the Island Health priority to increase sustainability through system redesign, innovation, and operational excellence.
**BACKGROUND**
The Corporate Business Solutions (CBS) department within Island Health is currently leading this in-flight Project on behalf of the Financial Operations department. While the project was first conceived in 2020, and approved formally in 2023, the scope, deliverables, resource requirements, and funding identified 2020 do not adequately meet the current needs of Island Health. As a result, CBS and Financial Operations are currently doing a re-baseline of the initiative to ensure that the Business Objectives for the Financial Operations team are being fully met by the Project.
A contract has been signed with an external third-party for a Software-as-a-Service (SaaS) solution, but the design/build of the solution and integration with Island Health has not yet started. Similarly, a draft Project Charter has been submitted for sign-off by the Executive Sponsor but has not yet been signed pending this re-baseline.
**SCOPE / DESCRIPTION OF SERVICES**
The anticipated term of this opportunity is from an available start date of June 3, 2024 to an anticipated end date of June 27, 2025, with an option to extend for up to three (3) additional months.
This is expected to be a primarily work from home (WFH) type of role, although there may be times within the Project where there may be a requirement to meet in-person at an Island Health location, such as Victoria, BC or Nanaimo, BC - or at a location in the Lower Mainland (e.g. - PHSA office in Vancouver).
**QUALIFICATIONS
