Office Coordinator Winnipeg

5 days ago

Winnipeg, Canada MD Financial Management Full time

Requisition ID: 181962

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Office Coordinator is responsible for Reception and the execution of day-to-day operational tasks & activities to support the Regional Office.

Is this role right for you? In this role you will:

- Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments
- Maintain office systems, including but not limited to, network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual
- Lead management of facilities operations as well as delivery and change management of facilities related changes
- Liaise with Facilities to support leasehold improvements, lease renewals and planned moves
- Complete regional reporting requests & data analysis
- Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI
- Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required
- Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan
- Participate in various regional meetings and special projects, as needed
- Liaise with external partners such as medical associations, accounting firms, etc. for regional projects as required
- Other administrative tasks as required
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

The Must Haves:

- Community college diploma in Business Administration or equivalent
- Three+ years’ experience in an administrative or clerical position, preferably with a financial services company
- Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you have:

- Stewardship of the client experience
- Strong organizational skills.
- Excellent communication skills
- Initiative and resourcefulness
- Ability to work effectively and collaboratively within a team
- Attention to detail
- Well-organized with high energy, effective communication skills
- Enjoys a fast-paced environment and is highly professional
- Team player with a desire to consistently create a positive work environment

What’s in it for you?
- We are big proponents of life-work integration and provide the flexibility and tools to achieve such.
- We believe an inclusive and diverse work environment makes for happy and productive employees.
- We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families.
- We know that financial security is important to you and we’re here to help - competitive salaries and incentive programs, a defined contribution pension plan and an employee share option purchase program.
- We realize time away to recharge is a non-negotiable - we offer a generous paid time off program in which the benefits increase along with your tenure with MD. Our team environment ensures you’re able to take time off without worrying about your clients.
- We understand that cost-effective banking solutions mean more money in your pocket - through our partnership with Scotia, we offer a variety of preferred banking, credit card, mortgage and home/auto insurance options and discounts.
- We love discounts. Through the WorkPerks program, as an employee of MD you’ll have access to thousands of discounts with various vendors across Canada.

Location(s): Canada : Manitoba : Winnipeg

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

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