Clubs Program Coordinator

1 month ago

Burnaby, Canada BCIT Student Association Full time

**Title**: Club Program Coordinator

**Reports to**: Director of Engagement

**Department**: Student Engagement

**Status**: Full-time

**Work Hours**: Monday-Friday

**Start & End Date**: January 7, 2025 - January 21, 2026

**Compensation**: $52,000 - $59,467

The salary range represents the minimum and maximum salary for the position. Employees are usually hired between the minimum and mid-point of the salary range.

**About Us**:
The Student Association at BCIT is a leading non-profit student-led organization committed to enhancing student life through advocacy and providing student-centered, responsive and pro-active services. Considered one of the leading student associations in the province, we live our mission and are student-focused in all that we do. Students lead our organization and govern the affairs of the BCITSA. Our Board of Directors is composed of 12 elected Student Executives and Student Councilors from each of the different Schools at BCIT.

BCITSA is committed to fostering a safe, inclusive, and equitable workplace culture that supports and promotes equity, respect, and accountability among employees and BCIT students. We strive to cultivate a community that recognizes equity and diversity as fundamental to achieving inclusive excellence in all our programs and services. The following values encompass how BCITSA upholds our vision and mission, and guide how we provide our services:

- We recognize the talent and unique perspectives, including seen and unseen qualities, our employees bring to our culture.
- We expect our workplace culture to be one that is inclusive, respectful, fair, and safe for the diverse people within our organization to be their most authentic selves.
- We advocate for flexibility, adaptability, and creative solutions to best meet the needs of our employees.
- We foster a workplace where clear communication, transparency, and accountability are prioritized.

**Why Work With Us**:

- Robust extended health, dental and life policies with a 50% co-pay in year one and full employer payment after completion of year one
- An Employee and Family Assistance program for you and your dependents
- Matching Pension Plan contributions of 6% after one year of service
- Free access to BCIT Flexible Learning Courses
- Generous vacation and leave options: 3 weeks to start plus paid time off during December closure
- 12 paid statutory holidays a year
- Free coffee and tea, and discounts at BCITSA food and retail locations
- Free access to BCIT fitness facility
- Flexible, fun team environment
- Everyone works towards enhancing student life

**The Opportunity**

The Club Program Coordinator is an organized and proactive employee who is responsible for acting as a contact point and resource for all BCITSA sanctioned clubs. Working closely with students, the Club Program Coordinator assists with the creation, administration, and overall support of BCITSA student clubs. This role includes planning and executing events and initiatives, fundraising, and promotions. The Club Program Coordinator provides training and ongoing coaching to club executives and acts as the go-between for all clubs and the BCITSA. The Clubs Program Coordinator also supports the Vice President Student Experience and the Clubs committee in duties related to BCITSA Student Clubs.

**What You Will Do**:

- **Coordination & Communication**_
- Provide leadership to clubs with effective communication and clear expectations
- Ensure clubs are acting in accordance with policies and risk management requirements, especially regarding events; collaborate with Controller as needed
- Stay abreast of all club’ activities and events, and attend club events regularly
- Identify opportunities for overlap between BCITSA and club initiatives
- Collaborate with Marketing and Communications Department in promoting clubs and their events, including posting related calendar postings; monitor to ensure accuracy
- Plan, coordinate and run semi-annual club day events in collaboration with all BCITSA clubs
- Liaise with external stakeholders such as Alumni Association to enhance clubs’ activities and events and secure additional funding for the program
- Liaise with appropriate BCIT departments to ensure proper delivery of club events
- **Training & Administration **_
- Coordinate the start of new clubs and guide students through the process
- Provide orientation training and ongoing coaching to all club executives
- Provide guidance to clubs seeking advice, including event planning and sponsorship
- Assist clubs with promotions, room bookings, equipment rentals, and catering
- Develop and maintain clubs guide
- Coordinate and manage club storage space
- Act as the go-between for the Accounting Portfolio and all clubs
- Coordinate deposits, reimbursements, and other payments
- Coordinate use of online payment platforms (Square, Paypal, etc)
- **Policy, Operations, and Board Assistance **_
- Provide administrative assistance during club r

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