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Medical Staff Administrative Assistant

4 weeks ago

Vancouver, Canada Providence Healthcare Full time

Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary:
Providence Health Care (PHC) is a health and wellness resource for all British Columbians.

We’re committed to treating those we serve — and each other — with compassion and respect.

While it started with very humble roots, the PHC of today has grown; now there are almost 9,000 people working at our 17 sites.

We have 8,000 staff, 1,500 medical staff/physicians, 200 researchers, 1,600 volunteers.

**“How you want to be treated” is now a benchmark — for all of us, every day.**

PHC is strongly committed to creating and maintaining a workplace of choice where employees are recognized and valued. PHC strives to provide work-life balance and promotes a positive work culture by having integrated support model of training, mentoring and coaching so the Manager can support their staff to provide exceptional care.

We see a person before we see an illness. We believe that building relationships with our patients starts from the first encounter. We listen with open minds and hearts to help our patients regain stability and return to the things they enjoy. Providence Health Care provides a range of coordinated emergency, inpatient, outpatient, specialized diagnostic and treatment services and provincial services for people with serious mental illnesses, including those with addictions.

**Where we are located**
St. Paul's Hospital is an acute care, teaching and research hospital located in downtown Vancouver. It is home to many world-class medical and surgical programs, including heart and lung services, HIV/AIDS, mental health, emergency, critical care, kidney care, elder care and numerous surgical specialties.

**The Opportunity**

Our Medical Affairs Department is seeking an Administrative Assistant to support the following areas:

- The Privileging and Credentialing team
- The Department of Nurse Practitioners
- The Department of Pediatrics
- The Division of Hematology

If you have 3 to 5 years' experience supporting management staff, ideally in a healthcare setting, and possess excellent organizational, technical, and communication skills, we want to hear from you

**Job Overview**

Within the context of a client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the Administrative Assistant promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the Leader, Medical Affairs or designate, and receiving work direction from the Administrative Coordinator and Department Head and/or designated Medical Staff, the Administrative Assistant:

- performs a variety of confidential administrative and secretarial support functions
- coordinates daily office activities for assigned area(s)
- provides administrative support for designated departmental events and activities such as conferences and seminars
- schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary
- processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence
- responds to inquiries from internal and external sources as appropriate
- supports the preparation of financial and statistical documentation
- works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects

Qualifications / Skills and Education:
**Education**
High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent related experience supporting management staff, or equivalent combination of education, training and experience.

**Skills and Abilities**

Ability to keyboard at 50 WPM.**
_Will be tested_**

Demonstrated organizational skills to effectively prioritize workload and meet deadlines.

Ability to manage multiple complex and competing priorities.

Ability to provide administrative support in the planning, organizing and coordination of meetings, events, and seminars.

Effective interpersonal and organizational skills and the ability to maintain effective working relationships.

Ability to communicate effectively both verbally and in writing.

Ability to work with mínimal supervision.

Ability to handle confidential information with tact and discretion.

Ability to problem-solve and develop solutions.

Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.

Demonstrated ability to work effectively, both independently and as part of a team.

Intermediate to advanced skills using a variety of computerized software pac

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