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Administration Officer
3 months ago
Public Services and Procurement Canada - Digital Services Branch
Québec (Québec)
AS-01 - Administration Officer
$60,424 to $67,582
For further information on the organization, please visit Public Services and Procurement Canada
“How to Apply”
Self-declaration: Want to learn more?
**Closing date: 21 May 2024 - 23:59, Pacific Time**
**Who can apply**: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.
**Important messages**:
At Public Services and Procurement Canada (PSPC), we are committed to running inclusive and barrier-free recruitment processes.
If you need to be accommodated during any phase of the evaluation process, please submit your request through the contact person identified below. All information received related to accommodations is confidential.
- _________
HOW TO APPLY ❓:
- _________
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.
For each experience criteria, please provide the following information:
1- Name of the organization where the experience was acquired;
2- Title of the position occupied, and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).
Please note that a random or top-down selection, as well as any other posted merit criteria may be used to determine who will advance to the next stage of the assessment process.
**Duties**:
❗THE POSITION REQUIRES 100% ON-SITE PRESENCE.
The main duties of the administrative Assistant are the following:
- Review and follow up on incoming correspondence and requests
- Calendar planning
- Coordinate budgetary and human resources planning and control
- Assist in the planning and coordination of special projects
- Provide advice and recommendations to management in its preparation
- Presence in production to carry out necessary follow-ups and validations
**Work environment**:
At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.
- ______________
ORGANIZATIONAL CONTEXT:
- ______________
The production centre is responsible for printing, inserting and distributing checks on behalf of the Receiver General for Canada. Our checks are delivered all over the world. Our clients are both internal to the federal government and external at the national and provincial levels. Our work environment compares to a factory with noise, dust, handling of paper. Work is under pressure and deadlines are sometimes tight.
**Intent of the process**:
Immediate intention to fill 1 position in the Quebec region.
**Positions to be filled**: 1
**Information you must provide**:
Your résumé.
❗The person appointed must meet all Essential Qualifications and Conditions of Employment.
Education:
A secondary school diploma employer-approved alternatives OR *An acceptable combination of education, training and/or experience.
- Acceptable arrangement is defined as: a minimum of 3 years of secondary education and experience in a position related to administration or office work.
Degree equivalency
✍️Experiences:
- Experience working under pressure with tight deadlines.
- *Deep experience in using Microsoft Office Suite
- In-depth (Microsoft): Detailed experience which mentions (and is not exclusive to) frequent, recurring
**The following will be applied / assessed at a later date (essential for the job)**:
Bilingual - Imperative (BBB/BBB)
Information on language requirements
Competencies:
- Effective interpersonal relationships
Abilities:
- Ability to plan and get work done while meeting deadlines.
- Ability to exercise discretion in the management of confidential information.
- Ability to communicate effectively in writing
- Ability to communicate effectively orally
**The following may be applied / assessed at a later date (may be needed for the job)**:
For further details, please refer to the “Other information” section.
Information on employment equity
- ️Operational requirements:
- Be willing and able to bend down, to lift and transport items weighing up to 10 kg, and to safely use warehouse equipment.
- Be willing to rotate from one section of production to the other.
**Conditions of employment**:
- Security clearance level - Reliability
- Be willing and able to work in a dusty environment.
- Be willing and able to work on site.
- Be willing and able to do overtime, as needed
- Be willing and
