Accounts Payable Coordinator

**The Role**

The AP Coordinator is directly responsible for performing data processing and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The Financial Coordinator will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management.

**Job Duties**
- Collect and sort paperwork from the field.
- Match account payables invoices with packing slips and POS
- Scanning invoices for PDI/VPCL account payables and Shop invoices
- Photocopy daily reports and weigh tickets for waste audit jobs
- Working with Project Coordinators/ Project Managers in relation to waste audit and finding missing information.
- Track waste audit once/twice a week
- Complete waste audit and print summaries and submit waste audits once a month
- Prepare Employee expenses summary
- Document Filing (Accounting vouchers & others)
- Process Company Visa statements summary for posting (PDI and VPCL)
- Provide packing slips to Project Coordinators to enter phase
- Assist in processing supporting documentation for monthly cheque run
- Matching of Gas tickets and processing of gas expense summary
- Scan Utility bills for processing
- Archive account payables and create new folders for Vendor filing
- Other duties as required by manager

Position Requirements

**Requirements**:

- University degree and/or Diploma in Accounting, Business, Office Administration or Finance.
- Minimum of 2 years' experience in an office setting.
- Knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience required.
- Strong knowledge of ViewPoint software systems, as well as Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Excellent analytical and problem solving skills.
- Good data entry skills and strong mathematical skills required.
- Meticulous records maintenance skills.
- Good financial and business awareness.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.

Equal Opportunity Employer

**Requirements**:

- University degree and/or Diploma in Accounting, Business, Office Administration or Finance.
- Minimum of 2 years' experience in an office setting.
- Knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience required.
- Strong knowledge of ViewPoint software systems, as well as Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Excellent analytical and problem solving skills.
- Good data entry skills and strong mathematical skills required.
- Meticulous records maintenance skills.
- Good financial and business awareness.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.