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Contract Specialist

4 months ago

Greater Sudbury, Canada Vale Inco Newfoundland & Labrador Full time

**Who We Are**:
Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

**Our Team**:
The Contract Management Team is an integral part of the business supporting Vale's long-term operating strategy by implementing vendor performance management processes while working with our internal customers and vendor partners to reduce total cost of ownership for services & supplies expenditures. Members of this team work across different locations to ensure all contract management processes are functioning accurately. Team members are also involved in the development of demand strategies as well as performance KPIs, initiatives, best practices and procedures.

**The Opportunity**

We are currently seeking **Contract Specialists (2)**, Local 2020-05 to join our **Sudbury Operations**. This is a **12-month, fixed term** opportunity.

The Contract Specialist is accountable for various activities within the Contract Management lifecycle which may include writing scopes of work, developing contract strategy, demand planning and market analysis, developing commercial strategy, contract administration and vendor performance management (including KPI development and measurement).

As a representative of the North Atlantic Contract Management Area, the incumbent will be responsible for leading and supporting the business for contracts in activities that range from scope development to directly administering new and ongoing service contracts. As a liaison to the operation and service providers, the Contract Specialist will also be responsible for coaching and mentoring key stakeholders. This will require going in the field and in some cases, it will mean working at the operating sites.

The incumbent will also serve as the point of contact between the Contract Management Area and other functional areas within the organization including HSE, Finance, Engineering, Legal, etc. Acting as an internal consultant, the role also has governance and oversight responsibility.

**Accountabilities**
- Provides contract management support to the North Atlantic business while adhering to corporate guidelines, procurement norms and polices, Vale's ethics and values, and any other principles and policies related to the work.
- Leads discussions with the plants to develop and recommend category, scope and commercial strategies to Procurement. Considers the vendor market (both local and national) and look for opportunities to encourage innovation and the use of new technologies during scope development
- Through collaboration with various stakeholders, leads the development of detailed scopes of work based on the chosen strategy; assesses the needs of the business, captures technical specifications and/or logístical requirements, safety and loss control standards, quality standards and other relevant items.
- Ensures measurements and performance KPIs are adequately addressed in scopes of work and works collaboratively with the plant representative to ensure the proper reporting and progress measurement of contracts are in place.
- Estimates demand by analyzing historical data and by working with the plants to understand current and future key business requirements that may impact the forecasted demand moving forward.
- Coordinates and conduct site visits with vendors. Coordinates response to technical queries during the RFP period.
- Leads technical evaluations. Equalizes proposals by conducting a total cost of ownership analysis.
- Educates and coaches Plant Representatives to understand and administer the various aspects of the contract (technical, legal and commercial) and support them in selecting most cost-effective solution.
- Monitors safety, schedule, scope, quality and cost KPI performance throughout execution. Conducts periodic reviews and requests action plan to correct substandard performance. Implements reporting and feedback routines with the various stakeholders.
- Builds and cultivates internal and external business relationships.
- Assists Plant Representatives to ensure vendor in