Project Coordinator

4 weeks ago

Toronto, Canada MEA Forensic Full time

We are seeking a Project Coordinator to join our engineering support team working full-time in our Toronto, ON office. In a fast-paced and challenging environment, this role requires organization, initiative, strong attention to detail, professionalism, resourcefulness, and the ability to multi-task.

Salary and Benefits

The annual salary is $50,000 to $70,000 depending on skill and experience. We provide extended health and dental benefits. Starting vacation is 3 weeks (accrued annually) and we observe 11 paid holidays per year.

Role and Responsibilities

**Project administration**
- Record initial instructions from clients
- Perform conflict searches
- Open and close files
- Coordinate initial activities and prepare confidential documents
- Assist with report preparation (reviewing, formatting and editing)
- Complete billing process for each file
- Deal with client queries (invoicing)

**Project management**
- Track progress and status of all active files
- Maintain awareness of Engineers’ workloads, specializations, schedules, and deadlines
- Manage Engineers’ calendars
- Attend weekly team meetings

**Communication & Teamwork**
- Communicate with Engineers, Project Coordinators, and clients regarding project activities and status
- Develop good working relationships with all Engineers, other Project Administrators/Coordinators, and other personnel at the firm

**General administration**
- Handle incoming inquiries, mail distribution, reception, and other duties, as required

**Specialized tasks**
- Conduct library and archival research
- Purchase materials for testing
- Handle evidence and follow procedures for proper storage and documentation
- Coordinate evidence examinations, events and travel arrangements

**Required qualifications**
- Minimum 1 year experience working in an administrative role
- Strong oral and written English
- Intermediate proficiency with MSOffice Suite, online research
- Typing / Data entry
- Physical lifting 20-40 lbs

**Preferred qualifications**
- Post-secondary education
- Current driver’s license

**To apply**

Company Overview

MEA Forensic is a multi-disciplinary forensic investigation firm that specializes in collision reconstruction, injury biomechanics, product and material failures, human factors, and aviation accidents for the legal and insurance industries. It is challenging work that is intensely scrutinized in a court of law and often under rigid deadlines; it is also varied, exciting and highly rewarding.

At MEA, we provide our staff with a stimulating, collaborative environment and extensive formal and informal training to solve forensic problems. We also conduct and publish scientific research to answer questions relevant to our work.

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