Health Information Administrator 2, Community

5 months ago

Vancouver, Canada Providence Healthcare Full time

**Article Flag: Mandatory Vaccination Please Note**:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

**Summary**: Reporting to the Leader, Process, Standards and Release of Information (ROI), the position is responsible for delivering health information management services to various HIM community areas/sites. Works with the Leader, Process, Standards and ROI, the Regional Managers, Community Managers and other HIM leaders and team members to attain overall standardization and consistency of community health record management by implementing health record management processes at community sites in accordance with overall Lower Mainland Health Information Management (HIM) policies, procedures, standards and processes. Responsibilities include evaluating and reviewing existing processes, identifying problems and inefficiencies, implementing community health record best practices including development of filing and retrieval systems for records, revision or development of health record forms, and instructing clinical, management and support staff in health records management policies and procedures.

Participates in the planning, development and implementation of health record standards, guidelines, policies, and procedures to meet customer, organizational and legislative requirements within the community setting as well as the organization, coordination and quality assurance of service within the assigned areas.

**Qualifications / Skills and Education**: Education
Graduation from an accredited Health Information Management Diploma or Bachelor’s program, plus three (3) years’ of recent, related experience in a relevant section of a health records department or an equivalent combination of education, training and experience. Canadian College of Health Information Management (CHIM) certified and current active membership with the Canadian Health Information Management Association (CHIMA).

Skills and Abilities
Demonstrated ability to communicate effectively both verbally and in writing.
Demonstrated ability to establish and maintain effective working relationships with all levels of staff.
Demonstrated ability to lead and facilitate working groups and provide consultative services to others.
Demonstrated ability to make presentations and instruct others in an individual or group environment.
Demonstrated ability to implement policies and procedures.
Demonstrated ability to establish workload priorities in collaboration with others in a complex health environment.
Demonstrated ability to work independently and in collaboration with others.
Demonstrated ability to operate related equipment.
Demonstrated ability to problem solve.
Demonstrated ability to implement solutions in a complex environment.
Demonstrated ability to use standard Windows software including Word and Excel.
Physical ability to perform the duties of the position.

**Duties and Responsibilities**: Within established LM HIM standards and policies, participates in the planning, development, and implementation of health record management processes or the community including computerized client identification systems, filing and retrieval systems for records, and design of health record forms.

Reviews and evaluates effectiveness of existing health record management by methods such as reviewing work processes, identifying problems and inefficiencies, revising and developing forms, making recommendations for adopting policy and procedure documentation and submitting to the Records Management leadership for review/approval/action.

Implements and participates in quality assurance activities such as conducting records audits and reviewing files to ensure record completion is in accordance with organization’s policies and procedures. Reviews findings and presents results to management and staff at community sites to highlight problems/achievements and takes corrective/follow up action as appropriate.

Develops, conducts and participates in in-service sessions by selecting and preparing topics such as standardized and new work processes around archiving of community client records and policies/procedures on release of patient information, including conveying new/revised information such as legislative change. Orientates staff by explaining and demonstrating health records procedures and processes as required.

Facilitates working group meetings to develop and implement standards and guidelines to attain overall standardization and consistency.

Works with Records Management leadership and team members to ensure ongoing maintenance of the policy and procedure manual by performing duties such as revising policies and procedures, forward to Records Management leadership for approval. Works with community sta

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