Corporate Administrator

1 week ago

Grande Prairie, Canada Aquatera Utilities Inc. Full time

**Corporate Administrator - Full Time**

**Department: Corporate**

**Reports To: Corporate Secretary**

**Location: Based out of Grande Prairie**
- _
- Aquatera is a Top 80 Employer in Alberta in 2024. _Aquatera provides high quality, environmentally sustainable utility services and optimized value to customers and shareholders. As an exemplary employer, we look for people who can live our values, and are committed to high quality work and great customer service._

**Summary**:
**OVERVIEW**

The Corporate Administrator will play an integral role in the administrative needs of the Communications Team and will also provide support to the Engineering Team. This position will primarily report to the Corporate Secretary.

**RESPONSIBILIES**

**Assist the Communications Team with the following tasks and will**:

- Provide support for internal and external events (including but not limited to Water|Earth|Innovation conference, employee engagement events, and community and public relations events, etc.)
- Responsible for organizing office engagement and celebration activities (birthday/milestone recognition)
- Coordinate and facilitate school presentations
- Coordinate and facilitate facility tours
- Support in coordinating corporate initiatives
- Provide support in inventory control for marketing and promotional materials
- Monitor office supplies and order as needed (e.g. coffee supplies, stationary, etc.)
- Maintain electronic filing systems
- Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup
- Support the development of corporate documents and publications
- Provide backup support for the Public Relations and Communications Specialist and the Marketing and Communications Specialist
- Provide backup support for the Corporate Secretary and the Corporate Assistant
- Coordinate travel arrangements
- Process expense claims
- Promote and demonstration Aquatera’s Core Values
- Perform other duties as required

**Assist Engineering Department with the following tasks and will**:

- Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup (County Info Share, Staff and Project, Standards)
- Assist with document preparation and formatting (Request for Proposals, Tenders and Contracts, and Standards, etc.)
- Maintain Final Acceptance Certificate records including archiving and disposal
- Maintenance of files/records
- Data entry into Cityworks/GIS (e.g. design documents, field surveys, field inspections and data books)
- Deficiency list creation from field data/notes
- Hard copy drawing and report scanning, filing and maintenance
- Contract document filing and file maintenance
- Travel arrangements
- Expense claim processing support / Visa reconciliation
- Perform other duties as required

**SKILLS AND ABILITIES**
- Dependable
- Motivated
- Self starter
- Public speaking skills
- Proficient in Word, Excel, PowerPoint, Adobe Pro and in creating PDF packages and forms with the ability to learn new specialized internal programs
- Strong interpersonal skills with the ability to work independently and as part of a team
- Values consistent with Aquatera Values
- Able to work flexible schedules including evenings and weekends
- Strong writing skills with the ability to write and format moderately complex correspondence
- Ability to respond quickly in a dynamic and changing environment
- Ability to remain calm and poised in difficult situations
- Ability to manage files and projects from start to finish
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Ability to adapt to new technology
- Ability to effectively communicate both verbally and in writing
- Ability to interpret and implement company policies and procedures
- Ability to prioritize and manage conflicting demands
- Demonstrated time management skill with the ability to meet deadlines and work in an organized and systematic manner
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- High level of integrity and work ethic
- Strong sense of ethics and the ability to handle sensitive or private information with tact, discretion and decorum

**QUALIFICATIONS**
- Administrative/Business Diploma and/or equivalent office experience
- Grade 12 or equivalent
- Two to three years of relevant experience
- Must be legally entitled to work in Canada
- Valid driver's licence with a clean driving abstract

As conditions of employment the following will be required:

- Provision of a valid Canadian Driver’s licence, minimum Class 5
- Provision of a driver’s abstract satisfactory to the Employer
- Satisfactory completion of a comprehensive drug and alcohol test

We offer a competitive compensation and benefit package.

We would like to thank all applicants for their interest - only those selected for interview wi

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