Receptionist/medical Secretary

2 weeks ago

Hamilton, Canada Hamilton Urban Core Community Health Centre Full time

**Receptionist/Medical Secretary**

**1.0 FTE (35 hours/week)**

Hamilton Urban Core Community Health Centre (HUCCHC) is a thriving inner city health centre and a leader in the provision of high-quality primary health services and health promotion programs. Our comprehensive health services are delivered through a dynamic team of multidisciplinary, inter-professional health providers. As an inner-city health centre our client populations include individuals and families with chronic and complex health and social conditions, many of which are living in poverty.

**General Responsibilities**: The Receptionist/Secretary serves as a champion of the Hamilton Urban Core’s mission and vision and works in a manner that is consistent with the Centre’s values, beliefs, core competencies and commitment to quality in service. The Receptionist/Secretary is an essential member of the client-centered, inter-professional, multidisciplinary team of health providers at Hamilton Urban Core. The Receptionist/Secretary will work with other members of the Centre’s teams to effectively and efficiently serve clients and communities using responsive and innovative approaches to services and service delivery framed by health equity and the social determinants of health. The Receptionist/Secretary will provide initial and ongoing personal and telephone contact to Centre clients, visitors, and staff. Working to ensure the smooth operation of the reception area, the position performs secretarial, administrative, and clinical related duties.

Hiring Range: $ 36,605.99 - $44,102.72

**Specific Responsibilities**:

- Contributes to a welcoming environment through sensitive interactions with clients, maintenance of safety and respect for all
- Provides appropriate internal connections and information as required
- Establishes rapport with clients to build trust and promote effective service use
- Responsible for appointment reminders and follow up with clients
- Coordinates client services with other providers through making appointments with specialists and other agencies and informing clients of appropriate schedules
- Prepares, maintains, updates, retrieves, tracks and files charts electronically
- Produces referrals and correspondence as directed by the clinical staff
- Maintains appointment scheduling template and an up-to-date resource and referral directory
- Revises providers’ schedules
- Responsible for the in-coming and out-going mail
- Responsible for the document management and distribution systems and maintains inventory of necessary forms and office supplies
- Responsible for telephones including retrieving messages from answering service
- Responsible for taking meeting minutes
- Engage and provide supervision to volunteers, graduates, students and/or learners as appropriate and in accordance with the Centre’s standards and commitment to learning

**Qualifications**:

- Relevant education and related experience
- Excellent communication and organization abilities
- Experience with and sensitivity to issues impacting priority populations
- Proficiency in language (s) other than English considered an asset
- Established administrative and organizational skills gained through several years’ office experience
- Knowledge of PS suite of EMR would be an asset
- Knowledge of basic graphic design, an asset
- Previous experience in community health/social services preferred
- A current police record check

**Interested individuals should forward a resume and cover letter by**

**Friday, March 15, 2024 to**:
**Hiring Committee - Admin Receptionist/Medical Secretary**

Hamilton Urban Core Community Health Centre Suite

121-181 Main Street Hamilton, Ontario L8P 4S1

**Job Types**: Full-time, Permanent

**Salary**: $36,602.99-$44,102.72 per year

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Night shift
- Weekends as needed

Work Location: In person

Application deadline: 2024-03-15

  • Medical Secretary/receptionist

    3 days ago

    Hamilton, Canada Eastside Medical Clinic Full time

    We are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...

  • Medical Secretary/receptionist

    4 weeks ago

    Hamilton, Canada Eastside Medical Clinic Full time

    We are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...

  • Medical Receptionist

    3 days ago

    Hamilton, Canada Battlefield Medical Centre Full time

    We are looking for an experienced Medical secretary / Reception to join our team. Applicants should have received their COVID vaccinations Friendly and professional attitude. Ability to work independently. Medical Secretary Core Skills: Preferable 1-3 years experience in the health clinics. Having a Good knowledge of IT skills would be...

  • Medical Receptionist/administrator

    4 weeks ago

    Hamilton, Canada Upper James Medical Clinic Full time

    **We are looking for a full-time medical receptionist for our walk-in and appointment based, general practice medical clinic! **The job would entail serving patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. This opportunity is for reliable individuals whose passion for helping others shows in their care to...

  • Medical Secretary/receptionist

    4 weeks ago

    Hamilton, Canada Medmart Medical Centre Full time

    **. Position is for a solo family physician (female) clinic's front desk.** **. Current experience in a Family Physician's clinic for at least 1 year required.** **. Proficient in using OSCAR EMR will be an asset.** **Position Duties and Responsibilities**: - Greets patients in a warm and welcoming manner, answer multi-line Phone - Responds to enquires...

  • Medical Secretary

    3 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience JD00009 5 Medical Secretary (II) The Department of Surgery is seeking a **Medical Secretary II** to support two **Trauma/General Surgeons at the Hamilton General Hospital.** The...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30am - 4:30pm **Education Level** 2 year Community College diploma in Medical Office Administration or related field **Career Level** 3 years of relevant experience **About McMaster**: Ranked as one of the world’s Top 100 universities, **McMaster University** is devoted to the cultivation of human potential, realized...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours weekly (Mon-Fri) **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience **Hourly Rate** Grade 5 - Min $22.53 Max $31.70 **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses,...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 9:00am-12:30pm Monday-Friday **Education Level** 2 Year Community College Diploma in Medical Office Administration or related field **Career Level** Requires 3 years of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 28 hours per week **Education Level** 2-year Community College diploma in Medical Office Administration or related field. **Career Level** Requires 3 years of relevant experience. **JD #** JD00009 **Pay Grade** 5 **Title: **Medical Secretary (II) **Unit/Project Description**: A Medical Secretary is required to work in the...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience. **Job Description Number** JD0009 The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at...

  • Medical Secretary

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 21 hours per week, 7 hours per day, Monday, Wednesday and Thursday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year...

  • Medical Secretary

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year history, the...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College Diploma **Career Level** 3 years experience The Department of Surgery is seeking a **Medical Secretary II** to support two **Burn Surgeons at the Hamilton General Hospital.** The Burn program at HGH is one of two regional burn programs providing...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year history, the McMaster...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 21 hours per week; Monday, Tuesday and Wednesday (8:30 a.m. to 4:30 p.m.) - flexibility for change to scheduled days upon request (except Tuesday - mandatory in office for clinic) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical...

  • Medical Secretary

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 a.m.4:30 p.m. **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: The Department of Medicine is looking for a Medical Secretary to support two General Internal Medicine (GIM)...

  • Medical Receptionist

    3 days ago

    Hamilton, Canada Ancaster Family Physicians Full time

    Office of three family physicians, looking for an experienced front desk receptionist to book patient appointments, answer phones (including ability to triage patient's medical concerns) and do various office duties. Proficiency on Mac computers/Apple Products with Practice Solutions/Telus EMR and Pomeló Patient portal preferred **Roles and...

  • Medical Secretary II

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Summary: The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting. Job Duties & Responsibilities: Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and...

  • Medical Receptionist

    6 days ago

    Hamilton, Canada Hamilton Family Health Team Full time

    Solo family practice (affiliated with the Hamilton Family Health Team) is looking to hire a permanent part-time (possibly leading to full-time) Medical Receptionist with primary care experience. **Responsibilities**: - Answer patient questions and provide assistance and directions when necessary. - Scheduling of patient appointments and tests. -...