Medical Secretary

1 month ago

Hamilton, Canada McMaster University Full time

**Schedule**

Monday - Friday, 8:30AM -4:30PM

35 Hours Per Week

**Education Level**
2 year Community College diploma in Medical Office Administration or related field.

**Career Level**
3 years of relevant experience.

**Job Description Number**

JD0009

The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at the Hamilton General Hospital (HGH).**

The Burn Program at HGH is one of two regional burn programs providing the full spectrum of care to burn patients throughout the province. The burn program prides itself on its commitment to teaching at all levels of training. The program has a strong research interest, and strongly recognizes its importance in optimizing healthcare.

The **Medical Secretary**’s primary responsibilities include scheduling patients, booking OR’s, submitting OHIP billings, responding to patient and internal inquiries and additional administrative support as required.

**About McMaster & Department of Surgery**

At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual. McMaster is recognized as one of the top employers in the Hamilton/Niagara region and has been recognized as one of Canada’s Top Diversity employers.

We commit to an inclusive **Culture**

**Research** that impacts

**Education** that inspires

**Advancement** for all

**Transformation** through innovation

**Excellence** in patient care

**Job Summary**

The **Medical Secretary (II) **is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

**Duties & Responsibilities**
- Coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third-party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
- File, retrieve, and purge files.
- Monitor and order office supplies.
- Attend meetings and take minutes.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes and arrange courier shipments.
- Remain current with relevant medical terminology.

**Requirements**:

- **Education**:2 year Community College diploma in Medical Office Administration or related field.
- **Experience**:Requires 3 years of relevant experience.

**Assets**
- Experience with Epic would be essential.
- Have full working knowledge of all Microsoft office tools.
- Hybrid work (mix of in-person and on-line from home) is a viable option and negotiable.

**Additional Information**

Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include:

- Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance;
- Pension Plan Options & Post-Retirement Benefits;
- Training, coaching and professional development opportunities;
- Employee tuition assistance for development and education
- Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning;
- Progressive paid annual vacation plan

Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our

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