Bookings and Events Coordinator

3 weeks ago

Vancouver, Canada Chinese Canadian Museum Society of BC Full time

The Chinese Canadian Museum (CCM) is seeking a highly motivated and creative **Bookings and Events Coordinator** to join our passionate and growing team.

Working for a not-for-profit society which recently opened to the public, the successful applicant is expected to excel in a fast-evolving environment, working effectively and independently, while collaborating with the museum team, and external partners and stakeholders.

This position is expected to be performed primarily in the office in Vancouver Chinatown. Some off-site work and meetings may be required, as needed.

**About the Chinese Canadian Museum**

The Chinese Canadian Museum Society of British Columbia was founded in March 2020 as an independent, non-profit society to establish and operate a public museum in British Columbia honouring Chinese Canadian history, contributions, and living heritage. The first museum of its kind in Canada, the Chinese Canadian Museum will exhibit arts, heritage, and cultural exhibitions that celebrate the inclusion and collaboration among Chinese Canadians, Indigenous peoples, and other communities across generations, throughout British Columbia, Canada, and the world. Guided by its mission statement “Connecting to the Chinese Canadian story - addressing inclusion for all,” the Chinese Canadian Museum aspires to provide an invigorating and transformative experience for present and future generations through its exhibitions and programming throughout B.C. and Canada.

Responsibilities include the following:

- Develop and implement event plans, considering all logístical aspects, including venues, schedules, budgets, and vendor coordination.

Source equipment needed, permits, supplies, and volunteers for events as well as tear-down of events, removal of equipment, and supplies.
- Develop schedules for events and monitor timelines for production planning and implementation.
- Coordinate and attend task force meetings for collaborative events that include other organizations and non-profits.
- Conduct rental client tours, meetings and intakes.
- Provide information about and enforce understanding of rental pricing and room capacities, CCM policies and procedures, event schedule timing, and other event related policies or information.
- Organize all aspects of event bookings including: event information, complete Rental Contracts, develop event schedules, develop layouts according to room capacities, confirm catering services, and coordinate with Gallery Manager and Visitor Services Supervisor to book additional staff as required.
- Support client inquiries and needs/services pre, during and post events.
- Receive and process rental client payments according to Finance Policy.

**Qualifications**:

- 2+ years of experience in event management.
- Demonstrated proficiency in logístical operations, event planning.
- Demonstrated ability to communicate effectively with different audiences and work with diverse groups.
- Excellent written and verbal communication skills in English and, preferably, in one or more Chinese languages.
- Proven ability to work independently and collaboratively, with a high level of organization and attention to detail.
- Passion for cultural heritage preservation and promotion of diversity and inclusion.
- Familiarity with Chinese Canadian culture, history, and community dynamics is an asset.
- Experience working in the not-for-profit sector is an asset
- Experience working with CRM software is an asset

**Salary**: From $60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC V6A 1S9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Events: 2 years (preferred)

**Language**:

- Cantonese (preferred)
- Mandarin (preferred)

Work Location: In person

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