Site Administrator

7 days ago

Edmonton, Canada Fort McKay Group of Companies Full time

At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the safety is everyone’s responsibility and can only be achieved through the active participation of everyone within the organization. We are devoted to making “SafetyOur Way of Life”.

**Summary**:
Under the direction of the Site Admin Supervisor, the Site Administrator will ensure that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will be responsible for processing day-to-day updates & transactions to support the broader payroll and billing, ensure all hours are entered in payroll system for bi-weekly pay submissions for pay, prepare reports & reconciliations, and be a general knowledge resource and support other departments of the Fort McKay Group of Companies.

**Key Focuses**:

- Compiling, and entering data into billing and payroll system to create daily, weekly, bi-weekly, monthly invoicing as contractually required for multiple clients.
- Review and process day to day payroll transactions including, but not limited to, time entry, schedule change review and support payroll close checklist.
- Support payroll department to investigate and correct pay queries, adjust billing, and support time entry reconciliation in a timely manner.
- Review and process day to day billing transactions in client system or excel as required.
- Reconciling billing vs payroll to ensure we are not missing any billable hours and to ensure contractual compliance.
- Tracking and reporting of non-billable hours by contract.
- Third party billing, keeping track of all necessary items to be charged and third party invoices.
- Responsible for document control and filing.
- Working closely with several internal parties such as Dispatch, Administrators, Supervision, Cost Analyst and Management to complete tasks
- Submit daily force reports (DFR) to client as required.
- Provide support to site manager as assigned and required, and support of any general administrative activities within the Department.
- Schedule/Book Camp and Flights if required.
- Process New hire set up in the Customer portal.
- Perform any related and/or additional duties as assigned.

**Knowledge and Skill Requirements**:

- Grade 12 Diploma/ GED Required
- College Diploma in Business or Office Administration would be considered an asset.
- Experience in SAP, Maximum, CDMS, Field Glass and/or Ceridian is considered an asset.
- Good knowledge of payroll principles and practices.
- Strong customer service skills with an ability to support internal and external clients.
- Strong attention to detail with an exceptional level of accuracy.
- Strong knowledge of Alberta Employment Standards.
- Good analytical, problem solving, and critical thinking skills.
- Effective communication and interpersonal skills, including good oral, written communication, and listening skills.
- Ability to work independently and multitask, as well as work effectively in a team environment.
- 2-4 years of experience in a Site Administrator billing data entry, accounting, or a related discipline.
- Experience in a unionized payroll environment is an asset.
- Current valid driver’s license, Class five (5) or better with satisfactory 3 year drivers abstract is required.
- Must be legally eligible to work in Canada.

This is a full time position located at FMGOC office in Edmonton, AB.
**Work schedule**: Monday to Friday
- 8 hrs/ day (8am - 4pm)

**What we offer**:

- Highly competitive salaries
- Safe working conditions
- 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
- The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career
- Work-life balance: We know our people have places to go, people to see and good times to have and we support that

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