HR Intern

6 months ago

Maple Ridge, Canada WJS Canada Full time

**The Program**

WJS Canada, provides community-based social services to families, persons with diverse abilities and youth to foster positive life changes, build skills and the confidence/resiliency to overcome life's challenges. Over the past 30 years, we've grown to a national social service agency of 700+ staff.

Located in our Central Administration office in Maple Ridge BC, with free on-site parking and close to the WestCoast Express

**In Your Role You Will**
- Collaborate with the HR team to identify and prioritize employee files for digitalization.
- Scan and upload documents into the electronic filing system, ensuring proper categorization and organization.
- Conduct quality checks to verify the accuracy and completeness of digitalized files.
- Assist in the development and implementation of file retention and disposal policies.
- Support ongoing efforts to maintain data integrity and confidentiality.
- Provide administrative support to the HR team as needed.

**The Position**

As an HR Intern specializing in file digitalization, you will play a pivotal role in our transition to a paperless environment. You will work closely with our HR team to convert physical employee files into an electronic format, ensuring accuracy, completeness, and compliance throughout the process. This internship offers a unique opportunity to immerse yourself in HR operations, learn about data management best practices, and contribute to a strategic initiative that will shape the future of our organization.

Schedule:

- This role requires on-site equipment and file access within our Maple Ridge office. Office hours are 8:30 am to 4:30 pm PST.
- There is flexibility in how many hours are worked each week to achieve the goal.

**Criminal Record Check/Ministry Check Statement**

** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.**
- Currently pursuing a degree in Human Resources, Business Administration, or a related field.
- Strong attention to detail and excellent organizational skills.

Required Competencies:

- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite, particularly Excel and Word.
- Familiarity with electronic filing systems or document management software is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A desire to work with a leadership and collaborative approach and the ability to motivate and inspire a diverse team.

**What WJS Canada does**

WJS helps people with developmental disabilities thrive in their communities through a variety of programs and services, including:

- Community-based homes and residential care
- Supportive Independent living
- Family support services, including respite care
- Day programs, community involvement, employment
- Behaviour, emotional and mental health support

**Our Employees Enjoy**
- Work/life balance
- Learning and career development opportunities
- Hands-on experience in HR operations and digitalization initiatives.
- Exposure to the social services industry and current technologies.
- Mentorship and guidance from experienced HR professionals.
- Networking opportunities with professionals across various departments such as IT and Finance.

**Website reference**

**Closing Statement**

Equal-Opportunity Employer

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