Executive Assistant

5 months ago

Maple Ridge, Canada Fraser River Indigenous Society Full time

**Job Posting**

**Position**: Executive Assistant (Programs)

**Program**: Fraser River Indigenous Society

**Classification**: JJEP Wage Grid Level 10

**Reports To**: Executive Director

**Contract**: Full Time 35-hour week (This position requires union membership)

***:
This position is responsible for providing executive level program and administrative support for FRIS programs and operations. This position requires a team member who is multifaceted and can keep highly organized in an environment with competing demands of focus and time. They work closely with the executive director to keep programs connected and running smoothly.

The Executive Assistant of programs (EAP) maintains the integrity and confidentiality of all information which flows through; communicating internally and externally while responding to inquiries. Responsible for creating and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team, processes confidential and sensitive documents. They are trusted to review finance information, hr documents, and prepare, and processes service agreements and requests. This position and maintains office equipment and supplies and is responsible for a majority of, procurement needs such as supplies for programs.

The EAP supports leadership in setting a positive, collaborative, efficient tone for the organization.

**Qualifications**:

- Diploma pertaining to office assistant/administration with bookkeeping/budgeting
- 3-5 years' work experience as administrative support
- Demonstrates working knowledge of family centered service, child development, family support and community-based services
- Experience working in a First Nations, Métis and/or Inuit focused programs
- Demonstrated ability to work independently and collaboratively, resolve administrative issues/problems, prioritize workload, meet and adapt to changes in organizational priorities
- Strong budgeting, financial skills, organizational time management
- Well-developed interpersonal, oral, and written communication skills
- Experience with de-escalation techniques working with potentially hostile participant and compliance with safety guidelines to ensure staff and client safety
- Ability to demonstrate professional conduct in community while at work and as a public “face” of the society
- Experience in Non-Profit considered an asset

**Key Responsibilities**:

- Works closely with the executive director to complete needed priorities in each department with clear communication between managers
- Supporting other administration coworkers when asked by the manger to complete tasks which aide with the overall operations of each service or program
- Maintaining electronic and physical files, including financial expenses, operational grants, and closing reports for community engagement projects
- Maintain appropriate record and information system. Prepare and maintain accurate reporting for monthly and annual reports, including Board of Director documentation.
- Maintain accurate and efficient filing procedures
- Draft, edit and format letters, agendas, and reports
- Coordinates appointments and meetings
- Attend community network meetings to promote programs and workshops and report on community events
- Provide administration support and back-up and support for reception when asked by ED (all assistance will be required to support the team where needed)
- Monitor and maintain supplies for programs, petty cash, cheque requisition and program budgeting, overall procurement needs (including delivery of supplies)
- Assist with designing and developing program calendars, social media, brochures, and flyers
- Expectation to work with and between other departments as interlocutor
- Provide transportation backup for ACCESS Program visits when required
- Schedule Subject to flexible work hours (days, evenings, and weekends)

**FRASER RIVER INDIGENOUS SOCIETY**

11830 223rd Street (2nd floor)

Maple Ridge, BC.

V2X 5Y1

**Job Types**: Full-time, Permanent

**Salary**: From $25.05 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

Ability to Commute:

- Maple Ridge, BC V2X 5Y1 (required)

Ability to Relocate:

- Maple Ridge, BC V2X 5Y1: Relocate before starting work (required)

Work Location: In person

  • Executive Assistant

    4 weeks ago

    Maple Ridge, British Columbia, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly experienced Executive Assistant to join our team at beBee Professionals in Maple Ridge. As an Executive Assistant, you will be responsible for providing high-level administrative support to our management team, ensuring that our office runs smoothly and efficiently.Key Responsibilities:Provide high-level administrative support to our...

  • Executive Assistant

    4 weeks ago

    Maple Ridge, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Maple Ridge. As an Executive Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and...

  • Executive Assistant

    2 weeks ago

    Maple Ridge, British Columbia, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Job Title: Executive AssistantThe Black Sheep Pub and Liquor Store seeks an organized and detail-oriented Executive Assistant to support our business operations. As a key member of our team, you will be responsible for analyzing incoming and outgoing memoranda, submissions, and reports, and preparing agendas and making arrangements for committee, board, and...

  • Executive Assistant

    2 weeks ago

    Maple Ridge, British Columbia, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Job Title: Executive Assistant - Corporate SupportCompany: Black Sheep Pub & Liquor StoreJob Type: Full-timeAbout Us: We are a dynamic company that values teamwork and innovation in our fast-paced environment.Job Summary: We are seeking an experienced Executive Assistant to provide administrative support to our executive team. The successful candidate will...

  • Executive Assistant/project Coordinator

    6 months ago

    Maple Ridge, Canada Anderson First Rate Contracting Full time

    **Executive Assistant and Project Coordinator** **JOB DESCRIPTION**: - The Executive Assistant will provide administrative support to four Project Mangers and help with various organizational needs. The Executive Assistant’s responsibilities include managing calendars, communication with staff and clients and project coordination. - To be successful in...

  • Executive Assistant to the Owner at Black Sheep Pub

    4 weeks ago

    Maple Ridge, Canada Black Sheep Pub Full time

    About Black Sheep Pub: Black Sheep Pub is a beloved community establishment in Maple Ridge, BC, known for providing an exceptional dining and entertainment experience. We are committed to offering excellent food, live music, and a welcoming atmosphere. To support the owner in managing the business effectively, we are seeking a dedicated and capable Executive...

  • Executive Assistant to the Owner at Black Sheep Pub

    3 months ago

    Maple Ridge, Canada Black Sheep Pub Full time

    About Black Sheep Pub: Black Sheep Pub is a beloved community establishment in Maple Ridge, BC, known for providing an exceptional dining and entertainment experience. We are committed to offering excellent food, live music, and a welcoming atmosphere. To support the owner in managing the business effectively, we are seeking a dedicated and capable Executive...

  • Executive Culinary Assistant

    7 days ago

    Maple Ridge, British Columbia, Canada Hako Sushi Full time

    About the JobWe are seeking a highly skilled and experienced Executive Culinary Assistant to join our team at Sushi 990. In this role, you will be responsible for preparing and cooking complete meals or individual dishes and foods in a fast-paced kitchen environment.Key Responsibilities:Prepare and cook complete meals or individual dishes and foods according...

  • Executive Chef Assistant

    7 days ago

    Maple Ridge, British Columbia, Canada Quesada Burritos & Tacos (Maple Ridge) Full time

    About Quesada Burritos & TacosWe are a dynamic team at Quesada Burritos & Tacos, serving the community of Maple Ridge with delicious burritos and tacos. We are now looking for an experienced cook to join our kitchen team as an Executive Chef Assistant.Salary InformationThe estimated annual salary for this role is between $40,000 and $55,000, depending on...

  • Executive Assistant

    4 weeks ago

    Maple Ridge, British Columbia, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our team at Black Sheep Pub. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our hospitality industry business.Key ResponsibilitiesAnalyze and prepare agendas for committee and board meetingsConduct research and provide...

  • Executive Chef Assistant

    4 days ago

    Maple Ridge, British Columbia, Canada Quesada Burritos & Tacos (Maple Ridge) Full time

    We are seeking a highly motivated and organized Chef Assistant to join our team at Quesada Burritos & Tacos in Maple Ridge. The successful candidate will have the opportunity to work in a fast-paced environment, utilizing their culinary skills to prepare and serve high-quality meals.The ideal candidate will have 7 months to less than 1 year of experience in...

  • Executive Kitchen Operations Manager

    4 days ago

    Maple Ridge, British Columbia, Canada Townhall Full time

    About TownhallTownhall is a collection of unique hospitality ventures owned by visionary leaders. Our team operates multiple establishments together, constantly fine-tuning our concepts according to the needs of our guests. What sets us apart is our dedication to exceptional service and top quality offerings.Our MissionWe are committed to creating memorable...

  • Executive Assistant

    3 weeks ago

    Maple Ridge, Canada Ahuja Fitness Inc. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years - Public administration - Political science and government, other - Work Term: Permanent - Work Language: English - Hours: 32 to 44 hours per week

  • Executive Assistant

    6 months ago

    Maple Ridge, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work setting**: - Hospitality industry **Tasks**: - Analyze incoming and outgoing memoranda, submissions and reports - Prepare agendas and make arrangements for committee, board and other meetings - Conduct research - Liaise with...

  • executive assistant

    6 months ago

    Maple Ridge, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 years or equivalent experienceWork settingHospitality industryTasksAnalyze incoming and outgoing memoranda, submissions and reportsPrepare agendas and make arrangements for committee, board and other meetingsConduct researchLiaise with departmental and corporate...

  • executive assistant

    6 months ago

    Maple Ridge, Canada Black Sheep Pub(Black Sheep Pub& Liquor Store) Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceWork settingHospitality industryTasksAnalyze incoming and outgoing memoranda, submissions and reportsPrepare agendas and make arrangements for committee, board and other meetingsConduct researchLiaise with departmental and corporate officials and with...

  • executive assistant

    2 weeks ago

    Maple Ridge, Canada Ahuja Fitness Inc. Full time

    Education: Expérience: EducationBachelor's degreePublic administrationPolitical science and government, otherExperience2 years to less than 3 yearsDurée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 44 hours per week

  • Concrete Construction Assistant

    4 weeks ago

    Maple Ridge, British Columbia, Canada Promax Concrete Ltd. Full time

    About the Role:We are seeking a skilled Concrete Construction Assistant to join our team at Promax Concrete Ltd. As a Concrete Construction Assistant, you will play a vital role in ensuring the smooth execution of our construction projects.Key Responsibilities:Load, unload, and transport construction materials to and from the construction site.Erect and...

  • Restaurant Assistant Manager

    4 weeks ago

    Maple Ridge, British Columbia, Canada Quesada Burritos & Tacos (Maple Ridge) Full time

    Restaurant Assistant Manager Job DescriptionWe are seeking a highly motivated and organized Restaurant Assistant Manager to join our team at Quesada Burritos & Tacos (Maple Ridge).Key ResponsibilitiesConduct performance reviews to ensure team members are meeting expectationsOrganize and maintain inventory to optimize stock levels and minimize wasteEnsure...

  • Concrete Construction Assistant

    4 weeks ago

    Maple Ridge, British Columbia, Canada Promax Concrete Ltd. Full time

    About the Role:We are seeking a skilled Concrete Construction Assistant to join our team at Promax Concrete Ltd. As a key member of our construction team, you will be responsible for assisting in the preparation and execution of concrete construction projects.Key Responsibilities:Load, unload, and transport construction materials to and from construction...