Office Coordinator

5 months ago

Saskatoon, Canada University of Saskatchewan Full time

**Office Coordinator (Clerical Asst), Psychology and Health Studies/Admin Support Group**:
The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for many departments and programs in the College of Arts and Science.

**Primary Purpose**: To provide clerical and administrative support to the Department of Psychology and Health Studies, and its department head, in the College of Arts and Science.

**Nature of Work**:Formally reporting to the Administrative Support Group manager, and as a member of the Administrative Support Group, this position provides clerical and administrative support in a busy office environment. Direction will be provided primarily by the department head. Frequent interruptions and multiple competing priorities are the norm. Duties are highly varied, moderately complex, and require strict attention to detail and the capacity to meet deadlines. The position establishes and maintains professional working relationships with a diverse group, including students, staff, instructors, the university community, and various stakeholders. The position works independently with general and mínimal supervision. All work is to be carried out in adherence with established College of Arts and Science policies and procedures.

**Typical Duties or Accountabilities**: Responsible for day-to-day clerical and administrative support for the department and department head, including:

- Providing students with information on academic deadlines;
- Processing special permission forms for students;
- Assisting with course timetabling and class builds;
- Assisting the department head with collegial processes;
- Coordinating recruitment of faculty and hiring of sessional lecturers;
- Assisting with the preparation of calendar descriptions;
- Providing support for departmental meetings;
- Maintaining internal databases and filing systems;
- Distributing mail and managing signing out of keys and equipment;
- Coordinating financial transactions for faculty;
- Managing the departmental website and college directory listings;
- Other duties as assigned by the department head and ASG manager, as appropriate.

This position is a liaison between the department and the Administrative Support Group in the College of Arts and Science. As part of the Administrative Support Group, this position provides clerical and administrative support to the department head and the department, while remaining an integral part of the central unit. This position, on occasion, may be required to support other departments in the College of Arts and Science, providing coverage and relief, as assigned by the ASG manager, in consultation with the department head.

**Education**: Completion of Grade 12 and the successful completion of an administrative assistant course through a recognized business college. An equivalent combination of education and experience may be considered. Knowledge, understanding, and acquired work experience in an office and university setting are assets.

**Experience**: Three to five years of office experience is required, preferably in a university setting. Experience working in a student-centered environment. Knowledge of College of Arts and Science and University of Saskatchewan policies and procedures would be a definite asset.

**Skills**: Demonstrated strong organizational, time management, and relationship building skills; proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines; ability to maintain meticulous attention to detail and ensure accuracy; demonstrated professional maturity, judgment and decisiveness; ability to adapt and demonstrate flexibility; ability to be self-directed and take initiative; ability to work independently, with mínimal supervision, as well as collaboratively; effective interpersonal and communication skills, both written and verbal; proven ability to handle interaction with tact, diplomacy and intercultural sensitivity and to maintain confidentiality; proven ability to prioritize and coordinate projects, tasks, and responsibilities; demonstrated ability and interest in effectively working with internal and external stakeholders, including students, staff, faculty, and the public; and demonstrated strong computer skills including keyboarding and proficiency with Microsoft Office Suite (Word, Excel, PowerP

  • Office Coordinator

    6 months ago

    Saskatoon, Canada Inland Steel Products Ltd Full time

    Join Inland Steel Products as our Office Coordinator and Revolutionize the Scrap Recycling Industry As our Office Coordinator you will play a crucial role in ensuring a welcoming family-like environment for our customers and coordinating between departments internally. Your exceptional organizational ability, customer service skills and dedication to...

  • Office Coordinator

    1 month ago

    Saskatoon, Canada Inland Steel Products Ltd Full time

    Join Inland Steel Products as our Office Coordinator and Revolutionize the Metal Recycling Industry As our Office Coordinator you will play a crucial role in ensuring a welcoming environment for our customers and coordinating between departments internally. Your exceptional organizational ability, customer service skills and dedication to operational...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full time

    M & H Trucking Ltd. is seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. You will also establish work priorities, ensure procedures are followed, and...

  • Office Coordinator

    3 weeks ago

    Saskatoon, Saskatchewan, Canada CANESL INC. Full time

    At CANESL INC., we are seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for coordinating and planning office services, reviewing and evaluating new administrative procedures, and performing data entry tasks.Key ResponsibilitiesCoordinate and plan office services, including accommodation,...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Divine Roadline Ltd. Full time

    At Divine Roadline Ltd., we are seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, and answering telephone and electronic enquiries. Additionally, the Office Coordinator will compile data, statistics,...

  • Office Coordinator

    10 hours ago

    Saskatoon, Saskatchewan, Canada SDH Stucco Full time

    We are seeking an Office Coordinator to join our team at SDH Stucco. In this role, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also coordinate the flow of information within the team, direct staff, and motivate them to achieve their best. Additionally, you will open and distribute mail, plan and...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada SaskIT Inc. Full time

    SaskIT Inc. is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for coordinating and planning office services, reviewing and evaluating new administrative procedures, and performing data entry tasks.Key Responsibilities:Coordinate and plan office services such as accommodation, relocation,...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada SaskIT Inc. Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking an experienced Office Coordinator to join our team at SaskIT Inc. The successful candidate will be responsible for coordinating and planning office services, reviewing and evaluating new administrative procedures, and performing data entry tasks.Key Responsibilities:Coordinate and plan office...

  • Office Coordinator

    3 weeks ago

    Saskatoon, Saskatchewan, Canada SaskIT Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at SaskIT Inc. The successful candidate will be responsible for coordinating and planning office services, reviewing and evaluating administrative procedures, and performing data entry tasks.Key ResponsibilitiesCoordinate and plan office services, including...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada CANESL INC. Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at CANESL INC. The successful candidate will be responsible for coordinating and planning office services, reviewing and evaluating new administrative procedures, and performing data entry tasks.Key Responsibilities:Coordinate...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada CANESL INC. Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at CANESL INC. The successful candidate will be responsible for coordinating and planning office services, reviewing and evaluating new administrative procedures, and performing data entry tasks.Key Responsibilities:Coordinate...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full time

    M & H Trucking Ltd. is seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have excellent organizational skills, attention to detail, and the...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Markline Transport Ltd. Full time

    At Markline Transport Ltd., we are seeking an organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also determine and establish office procedures and routines, schedule and confirm appointments, and answer electronic...

  • Office Coordinator

    5 months ago

    Saskatoon, Canada Urban Systems Full time

    **About the Opportunity** Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada THE FUN FACTORY SASKATOON INC Full time

    The Fun Factory Saskatoon Inc. is seeking an Office Coordinator to join our team. As an Office Coordinator, you will be responsible for establishing work priorities and ensuring procedures are followed and deadlines are met. You will also carry out administrative activities of the establishment, assist in the preparation of the operating budget, and maintain...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada CANESL INC. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at CANESL INC. The successful candidate will be responsible for coordinating and planning office services, reviewing and evaluating administrative procedures, and performing data entry tasks.Key Responsibilities:Coordinate and plan office services,...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full time

    M & H Trucking Ltd. is seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a secondary (high) school graduation certificate and 1 year to...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full time

    M & H Trucking Ltd. is seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a secondary (high) school graduation certificate and 1 year to...

  • Office Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full time

    M & H Trucking Ltd. is seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a secondary (high) school graduation certificate and 1 year to...

  • Office Coordinator

    1 month ago

    Saskatoon, Saskatchewan, Canada Sam Transport Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Jiya Trucking Ltd. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to the office...