Administrative Assistant
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 to 44 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 1 year to less than 2 years
**Work setting**:
- Retail/wholesale establishment/distribution centre
**Budgetary responsibility**:
- 0 - $100,000
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Advise senior management
**Supervision**:
- 5-10 people
**Certificates, licences, memberships, and courses**:
- First Aid Certificate
**Computer and technology knowledge**:
- Google Docs
- Microsoft Visio
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Outlook
**Technical terminology**:
- Business
**Security and safety**:
- Basic security clearance
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
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