Administrative Assistant

5 months ago


Scarborough, Canada TD BUSINESS SOLUTIONS INC. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 to 44 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 1 year to less than 2 years
**Work setting**:

- Retail/wholesale establishment/distribution centre
**Budgetary responsibility**:

- 0 - $100,000
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Advise senior management
**Supervision**:

- 5-10 people
**Certificates, licences, memberships, and courses**:

- First Aid Certificate
**Computer and technology knowledge**:

- Google Docs
- Microsoft Visio
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Outlook
**Technical terminology**:

- Business
**Security and safety**:

- Basic security clearance
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement



  • Scarborough, Canada Madinatul Uloom Academy Full time

    **About Madinatul Uloom Academy**: Madinatul Uloom Academy is a leading educational institution dedicated to providing high-quality academic and Islamic education to students. Our mission is to nurture well-rounded individuals who are academically strong, spiritually grounded, and equipped to contribute positively to their communities. We are looking for a...


  • Scarborough, Canada Nerd Auto Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office - Maintain and organize files, records, and documents - Assist with scheduling appointments and managing calendars - Handle tenant inquiries and provide excellent customer service - Assist with onboarding of new buildings into our software - Assist with...


  • Scarborough, Canada Universal Soul Service Corp. Full time

    **Overview** Reporting to the Global Centre Coordinator, the Administrative Assistant will be responsible for providing administrative and office management, and assisting events, classes, and activities. As the Administrative Assistant you will be the first point of contact for all incoming questions, concerns or inquiries for the Centre activities,...


  • Scarborough, Canada Action Locksmiths Incorporated Full time

    **Administrative Assistant** **Schedule**: - Full-Time or Part-Time (800 am - 500 pm) - Monday-Friday (No weekends) - Some holidays may be required **Experience**: - Previous experience as an administrative assistant or secretary preferred. - Knowledge of basic office procedures - Working knowledge of office equipment, like printers and fax machines -...


  • Scarborough, Canada HT Perfect Group Full time

    Reporting to: Directly reports to the Head of the Chairman's Office & Assistant to the Chairman Job Responsibilities: - Assist with daily administrative tasks, including document management, meeting arrangements, and schedule coordination. - Responsible for receiving visitors, including arranging meeting rooms and preparing meeting materials. - Handle...


  • Scarborough, Canada UMC High School Full time

    **Job Overview** **Responsibilities**: - Perform general clerical duties including photocopying, faxing, mailing, and filing - Manage phone systems by answering and directing calls appropriately - Assist with data entry tasks and maintaining electronic and hard copy filing systems - Provide exceptional customer support by responding to inquiries promptly -...


  • Scarborough, Canada Black & McDonald Limited Full time

    Black & McDonald's Substations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager for the Substations team. Duties and responsibilities include...


  • Scarborough, Canada Professional Services Full time

    **Duties**: - Answer and direct phone calls in a polite and professional manner - Greet visitors and direct them to the appropriate person or department - Maintain a clean and organized front desk area - Assist with clerical tasks such as filing, photocopying, and scanning documents - Manage incoming and outgoing mail and packages - Schedule appointments...


  • Scarborough, Canada AC Properties and Home Maintenance Full time

    **Job Title: Administrative Assistant** **Job Summary**: *We have openings for 2 part-time and 1 full-time position holders for this role. **Responsibilities**: As an Administrative Assistant at AC Properties and Home Maintenance, you will play a crucial role in ensuring the smooth functioning of our office and providing administrative support to various...


  • Scarborough, Canada CJ Health Care College Full time

    **Responsibilities**: - Provide administrative support to college administrators, faculty, and staff. - Manage calendars, schedule appointments, and coordinate student schedules. - Prepare correspondence, reports, and other documents as needed. - Assist with the recruitment and onboarding of new faculty and staff. - Coordinate student registration, course...


  • Scarborough, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and...


  • Scarborough, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and...


  • Scarborough, Canada Mr. Lawnmower Landscaping Services Ltd. Full time

    **The Company**: Mr. Lawnmower is a market leader in the landscape construction and property maintenance services industry. Our head office is located in Scarborough, ON. We have been offering landscape design, build, summer, and winter management services to commercial and residential clients across the Greater Toronto Area for the past 20 years. Mr....


  • Scarborough, Canada ITN Food Corporation Full time

    **As an Administrative Assistant at ITN Food for its Scarborough, Ontario location (McCowan and Sheppard Area), you will contribute to our team by**: - Integration of Order Entries, amending if required, generating Invoices through ERP System - Daily Deliveries and Driver Scheduling - Scheduling and Dispatching of orders via Carriers - Coordinating orders...


  • Scarborough, Canada PromUp Full time

    **Job Summary** **Responsibilities** - Provide excellent customer support by addressing inquiries and resolving issues promptly. - Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. - Assist in proofreading documents to maintain high-quality standards in all written communications. - Manage front desk operations,...


  • Scarborough, Canada ACCES Employment Full time

    **Administrative Assistant** **One Year Contract with Possibility of Extension** **Location**:Scarborough**: ACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 56,000 job seekers each year at seven locations in the GTA. As a...


  • Scarborough, Canada Vitonia Full time

    Vitonia is seeking a highly organzied and detail-oriented Administrative Assistant to join our fast paced team in Scarborough! As an Office Assistant you will be responsible for managing the day-to-day administrative operations of our office. This role requires excellent communication skills, strong problem-solving abilities, and the ability to work...


  • Scarborough, Canada Newglass Technical Solutions inc. Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Greet and assist visitors in a professional and friendly manner - Perform data entry and maintain accurate records - Assist with bookkeeping tasks using QuickBooks - Perform general clerical duties such as filing, photocopying, and faxing **Requirements**: -...


  • Scarborough, Canada Studio 24 Full time

    As our Reception and Office Admin Associate, you will be our first point of contact for our School and you will be responsible for creating a warm, welcoming, and professional environment for our clients and students. Gaining knowledge of our Programs is a priority and having a background in the Arts is particularly desirable as well as embracing and...


  • Scarborough, Canada Newglass Technical Solutions inc. Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Greet and assist visitors in a professional and friendly manner - Perform data entry of glass orders and maintain accurate records - Assist with digital marketing and business promotion - Perform general clerical duties such as filing, photocopying, and...