Executive Assistant

5 months ago


Ile Des Chenes, Canada VersaPile Inc. Full time

Established in 2011, VersaPile Inc. has grown to be Manitoba and NW Ontario’s leading helical pile contractors and a top 3 piling contractor in the Province. Experiencing steady growth of 20+% year over year VersaPile has helped thousands of customers in a wide range of sectors and we are looking at unprecedented growth in the next year.

**Roles & Responsibilities**

The Executive Assistant’s duties will include (but are not limited to) the following:
**Administrative Tasks**
- Answering Phone Calls
- Management of Office Equipment & Supplies
- Filing - Digital & Manual
- Accurate Meeting Minute Taking and Action Recording
- Documentation of Processes
- Drafting Employee Communications (Inc. Newsletter)

**Finance Tasks**
- Invoicing
- Project Accruals Process
- Preparing Cheques / Payments
- Managing and Responding to Bookkeeping Requests

**Special Projects**

**Plus Other duties as assigned by the General Manager**

**Qualifications and Skills**
- Ability to handle sensitive and confidential information with discretion
- Exceptional time management skills, with the ability to multi-task and prioritize in a fast-paced environment
- Excellent attention to detail and problem-solving skills
- Strong communication and interpersonal skills
- Excellent working knowledge of MS Excel / Google Sheets / Docs / Powerpoint with a particular aptitude for preparing and formatting notes, reports and documents
- Bookkeeping/accounting knowledge
- QuickBooks Online experience
- Experience in minute taking
- Ability to conduct research and create reports or presentations.
- Must have a valid driver’s license and access to a reliable vehicle

**Pay, benefits & more**
- Monday to Friday - 20 to 40 hours per week
- Health Spending Account
- Casual Dress
- On-site Parking
- Company Events
- Hourly Pay

**Job Types**: Full-time, Part-time

**Salary**: $20.00-$24.00 per hour

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Bookkeeping: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)
- QuickBooks: 1 year (preferred)
- Executive Assistant: 1 year (preferred)

Work Location: In person


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