Administrative Assistant

5 months ago


Langley, Canada Equation Staffing Solutions. Full time

Our busy client is an industry leader in the design and manufacture of engineered systems, and they are looking to add a committed, enthusiastic, dedicated Administrative Assistant to their Service Department at their Langley branch, reporting to the Service and Parts Manager. If you want a fulfilling career working with great people, then we want to hear from you

**Responsibilities include**:
Coordinate all warranty conditions through vendors.
- Generate all Service and Parts invoicing.
- Booking travel arrangements for technicians and obtaining invoices.
- Process all service documents, work orders, POs, etc. following up on any deficiencies.
- Provide outstanding customer service.
- Create efficiency reports and provide analysis to the Parts & Service dept.
- Coordinate and schedule all future service requirements.
- Facilitate vendor qualification to get on-site (Site Orientations, WCB, Insurance, COR, etc.) Certificates).
- Assist with Shipping and Receiving processes and documentation.
- Create POs for supplies, materials, subcontract services, and travel accommodations.
- Assist with physical Inventory maintenance.
- Maintain training records for technicians.
- Assist with reception coverage as required.

**Requirements**:

- Professional phone manners and customer service skills.
- Excellent verbal and written communication skills.
- Post-secondary education or equivalent with demonstrated accounting skills.
- Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and manage time effectively.
- Ability to work under pressure with mínimal supervision.
- Good problem-solving and organizational skills.
- Strong work ethic and positive team attitude.

**About Equation Staffing Solutions.**:



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