Purchasing/stores Clerk

5 days ago

Ottawa, Canada City of Ottawa Full time

Requisition ID: 11921
Department: Finance and Corporate Services Dept.
Service: Fleet Services
Branch: Fleet Supply Chain & Ops Support Branch
Employment Type: 5 Full-time Temporary - Up to 1 year
Work Hours: 40.00 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $64,725.44 - $75,732.80 annually (2024 rates of pay)
Location: 2475 Don Reid Drive and 175 Loretta Street
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 21/03/2024

**JOB SUMMARY**:
The Fleet Supply Chain & Operational Support Branch provides fuel and automotive and general stores services, provides operational support related to all fleet management programs, ensures M5/Assetworks (Fleet Management Information System) is aligned to and provides the information needed to enable fleet operations and decisions, and ensures that the City’s parts provision meets service and performance standards. Fleet Materials Management is responsible for the maintenance of inventories of Fleet materials and goods.

You are responsible for providing support services in the operation of an automotive storeroom in conjunction with a Fleet Management Information System (FMIS). The work includes participation in cyclical inventory counts as a “Shift Employee”.

**EDUCATION AND EXPERIENCE**:
Completion of Grade 12

Minimum of 3 years of experience is required, 1 year of which must be in a computerized automotive stores environment

Previous experience in automotive warehouse work is an asset.

Financial experience in bookkeeping and accounting is an asset.

**CERTIFICATIONS AND LICENCES**:

Valid Ontario unrestricted DZ class driver’s licence (or provincial equivalent) with no more than 6 demerit points accumulated is an asset
Current Standard First Aid, CPR and/or AED certificates are assets
Valid Ontario Certificate of Qualification as Truck and Coach Technician 310T or Automotive Service Technician 310S or Auto Body and Collision Damage Repairer 310B is an asset

**KNOWLEDGE**:

- All aspects of automotive stores including procurement inventory management, and warehouse operations.
- Workplace Hazardous Materials Information.
- Order processing.
- Shipping, receiving and procurement of transportation services.
- Computerized automotive inventory control system(s).
- Sourcing strategies and techniques.
- Thorough knowledge of automotive systems, components and parts.
- You are required to work evenings, nights and weekends and rotational evening shifts as a “Shift Employee”, which includes participation in cyclical inventory counts.

**COMPETENCIES, SKILLS AND ABILITIES**:

- Communicate effectively with all levels of staff and vendors.
- Communicate using discretion, tact, diplomacy and judgment when interacting with clients, staff vendors and various levels of City employees.
- Evaluate customer requirements and determine product specifications.
- Identify and correct Inventory deficiencies.
- Operate a forklift and motorized pallet lift.
- Demonstrate processes and train others, as directed.
- Demonstrate personal initiative and also work in a teamed environment.
- Participate in cyclical stock counts and reconciliation
- Reconcile/verify invoices to information contained in reports and make adjustments.
- Understand and perform financial calculations required for order processing.
- Ability to support operations at several sites simultaneously, as required.
- Effective interpersonal skills.
- Demonstrated leadership, initiative and strong customer service orientation.
- Sound judgement.
- Must be able to work under pressure.
- Lift and carry items weighing up to 50 lbs. on a regular basis.
- Handle items weighing in excess of 75 lbs. on a regular basis using appropriate methods.
- Maintain a personal level of physical fitness, coordination and balance to safely use portable staircases on a regular basis and to access stock by hand at an overhead level.

**WHAT YOU NEED TO KNOW**
- Language Requirement: English oral, reading, writing
- Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

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