Purchasing Clerk

6 months ago

Ottawa, Canada Morin Supply Full time

**We deliver specialty construction products**

Founded by the Morin brothers in 1986, Morin Supply has since grown into a major distributor of specialty construction products and materials across the National Capital Region. Homeowners, contractors, engineers, and architects rely on us to source the products they need from the industry’s most respected manufacturers. We’ve always invested in our people, whose product knowledge, long-standing relationships, technical expertise, and commitment to collaboration has made the Morin name synonymous with trust and reliability.
- **JOB TITLE**:_ **PURCHASING CLERK**
- **BASIC FUNCTIONS**:_

The Purchasing Clerk is responsible to coordinate and facilitate for the tactical procurement of commodities, supplies, equipment, and services to be used by the organization.

This is a junior position within the organization. The Purchasing Clerk answers directly to the Purchasing Manager and assists them to prepare, schedule, confirm and receive purchases issued by the company.

The Purchasing Clerk will also be responsible to purchase goods and services that meet quality requirements and specifications at the most favorable price for the company, while simultaneously building and maintaining strategic relationships with its assigned suppliers.**RESPONSIBILITIES**:
_
- Plan, organize, direct, control and evaluate the purchasing activities of the organization.
- Identify vendors of materials, equipment or supplies.
- Evaluate cost and quality of goods or services.
- Negotiate or oversee the negotiation of purchase contracts.
- Participate in the development of specifications for equipment, products or substitute materials.
- Review and process claims against suppliers.
- Sourcing, Negotiation, Contracting & Executing agreements to fulfill Day-to-Day business needs, primarily for High value specialty Materials & Services not available on existing agreements.
- Commodity management support (Assisting in implementing process improvements and supplier integration, etc.).
- Establish delivery schedules, monitor progress and contact clients and suppliers to resolve issues.
- Analyze inventory needs based on sales trends and inventory levels.
- Place purchase orders ensuring flow of inventory that guarantees optimum stock levels and meets turnover goals.
- Maintain an extensive database for all orders that is up to date and provides information for analysis and reporting.
- Provide product, storage and order information to all internal departments as requested.
- Stay current with internal and external factors impacting procurement function.
- Research and survey buying markets in order to source the most optimal suppliers, in accordance with corporate objectives.
- Prepare and administer bids, requests for quote, requests for proposal, requests for information, and other vendor documentation.
- Manage service level agreements, scope of work, and contract terms with service providers.
- Calculate annual requirements for products or services and reconcile amounts against available budget.
- Advise departments and business units of lead time required to obtain products or services.
- Make alternate arrangements in the event of shortages or delayed deliveries to minimize impact on the organization.
- The Purchasing Clerk is responsible for occasionally leading and aiding in-the-development-of and instituting Optimized Processes. Assigned areas of focus may include; Systems, Procurement Operations, Commodity Management interfaces, Materials, Logistics, Contract Management, Supplier Management and Contract Administration.
- One (1) mandatory Saturday every year for inventory (Last weekend of July before Civic Holiday weekend).
- **EDUCATION**:_
- Degree in Business, Finance, Engineering or Supply Chain Management
- **EXPERIENCE**:_
- 1 - 3 years’ experience in an administrative position.
- Experience with construction products is an asset.
- Experience in a purchasing role is an asset.
- **SKILLS, KNOWLEDGE & ABILITIES**:_
- Exceptional communication skills to communicate effectively with all levels within the organization and with external stakeholders.
- Strong writing skills for creating reports, correspondence, contracts, requests, bids, and other documentation.
- Knowledge of the appropriate tools for grading, analyzing, and assessing materials, equipment, supplies, services, and other commodities.
- Demonstrated understanding of integrated supply chain and logistics concepts and theories.
- Exceptional forecasting ability with strong analytical and interpretive skills.
- Strong computer skills in a Windows environment.
- Advanced levels in Microsoft Word and Excel (Pivot Tables)
- Basic mathematical skills with ability to calculate figures and amounts such as discounts, percentages, unit of measure conversions and averages required.
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
- Able to work efficiently a

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