Administrative Coordinator
2 months ago
Please refer to the
job aid for instructions on how to apply.
Hiring Unit:
Student Housing & Hospitality Services
Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.
Major Duties and Responsibilities:
Proven ability to prioritize, multi-task and meet regular weekly deadlines. Demonstrated initiative and organizational skills. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues. Assist in the management of “to-do” lists to ensure that tasks are prioritized and completed in an appropriate time and fashion. Recommends procedural changes to enable unit to function more effectively. Assist the Assistant-Manager of Accommodations in his/her general duties. Create, type memos and correspondence, files, distribute and keeps records. Answer the telephones and direct callers appropriate. Complete reports: payroll, inspection and other related reports. Perform checks of the residence buildings in quality control of the cleanliness. Coordinate the duties of the custodial staff and ensure standards are maintained in the absence of the Assistant Manager. Assist the coordination of the move-in and move-out. Coordinate the summer business operations. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Assist the coordination of the move-in and move-out. Coordinate the summer business operations. Proven ability to clearly receive, and transmit information. Previous hospitality and/or residence experience required. Must be available to work weeknights and weekends when needed. Replace the information clerk as needed. Demonstrate ability to work in a PC environment, knowledge of word and excel.
Additional Information:
- Minimum Education and Experience:
- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Hourly Salary:
(MUNACA Level F) $28.56 - $35.40
- Hours per Week:
- 33.75 (Full time)
Supervisor:
Conference Sales Admin (ER)
Position End Date (If applicable):
Deadline to Apply:
- 2023-03-07
- ._
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