Team Administrative Assistant

2 months ago

Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

**Position: Team Administrative Assistant**
**Employment Type: Full-Time Contract (Until July 2025)**
**Location: Rama First Nation, ON**

**PURPOSE OF THE POSITION**
Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Dnaagdawenmag Binnoojiiyag services for staff, clients, visitors, and the public at large. The Team Administrative Assistant will also be responsible for clerical and reception duties as required.

**RESPONSIBILITIES**
**Administrative and Technical Support Duties**:

- Assist with establishing and maintaining computerized and manual filing systems as required.
- Assist with the collation and maintenance of computerized monthly attendance records and other computerized documents.
- Assist with the collation and maintenance of monthly and quarterly statistical reports quarterly financial reports, budget submissions and year-end reports.
- Assist with the maintenance of an inventory list and maintenance of equipment furnishings, and supplies.
- Perform reception duties, greet visitors, ascertain nature of business; assist with troubleshooting problems; refer to appropriate person, department; assist with necessary forms, paperwork, letters; follow-up for resolution; escalate non-routine requests to Executive Director or other Senior Manager (or in branch locations to the
- Supervisor assigned to that office); ensure reception area is kept organized and neat, maintain the voice mail system, receive visitors, answer incoming calls, collect, and log incoming mail.
- Assist with preparations for groups/meetings, conferences.
- Run errands as required, orders office supplies, and maintains office equipment as needed.
- Prepare, key in, update, edit and proofread correspondence, requisitions, invoices, presentations, brochures, publications, budget spreadsheets, policies, reports and related material from electronic documents, and handwritten copy.
- Maintain petty cash fund.
- Provide filing, fax and photocopy support to staff as required.
- Liaise with other service providers as deemed appropriate.
- Prepare agendas, meeting packages, and minutes of meetings as requested.
- Coordinate, organize and confirm meetings, conferences, training sessions, travel arrangements, special events, as required.
- Provide in-house IT support as needed.
- Initiate a centralized and digitized document/record keeping system.
- Digitized Dnaagdawenmag Binnoojiiiyag Child & Family Services historical documents.
- Assist with selection and maintenance of a database software system.

**Other Duties**:

- Performs other duties as assigned.

**Education and Experience Requirements**:

- College diploma in business administration or related field OR
- Minimum Grade 12 education with a minimum of five (5) years administrative support experience substantially like this position’s responsibilities as listed.
- Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset.

**Knowledge Requirements**:

- Have knowledge of standard office procedures.
- Have extensive knowledge of computers and standard computer software programs (e.g. Excel, Word).
- Working knowledge of a multi-line phone system, office equipment: fax, photocopiers, shredder, scanners etc.
- Knowledgeable of Indigenous culture and values including awareness of the First Nation, Inuit, and Métis Communities we service.
- A solid understanding of and sensitivity to the experiences of First Nations and Indigenous peoples in Canada, and the impact of the legacy of Residential Schools and the Sixties Scoop upon them is essential.

**Ability Requirements**:

- Effectively and efficiently use relevant computer software and other office equipment (e.g. copiers, scanners, etc.).
- Organizational routine office work.
- Communicate effectively with both other staff and clients of the Program.
- Work cooperatively with other staff, management and the Board of Directors.
- Relate effectively to community members.

**Mandatory Requirements**:

- Provide an acceptable Canadian Police Information Centre Check (CPIC) and Vulnerable Sector Screening (VSS).
- Able to provide a safe vehicle for use on the job, an acceptable Driver’s Abstract, evidence of a valid Ontario Driver’s License and of Personal Liability & Property Damage insurance coverage for at least $2,000,000.00.
- Must be willing to work flexible hours including weekends, evenings and holidays as required.

**WORKING CONDITIONS**
- You will be provided a working location with a hybrid work from home option available.
- Travel within the catchment area will be required from time to time.
- At our Agency, we actively encourage a healthy

  • Team Administrative Assistant

    6 months ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    **PURPOSE OF THE POSITION**: Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively...

  • Administrative Assistant

    5 months ago

    Rama, Canada Barrie Area Native Advisory Circle Full time

    Position: Administrative Assistant Program or Team: Administration, Finance and Accountability Location: Rama ON Term: 1.00 FTE Temporary **Salary**: $41,600.00 (plus applicable benefits) Closing: Open until filled. **About the Organization**: The Barrie Area Native Advisory Circle is a regional social planning and development organization. The BANAC...

  • Legal Assistant

    3 months ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    **PURPOSE OF POSITION**: **RESPONSIBILITIES** Administrative: - Prepare, edit, format, and process court and other documents, including but not limited to Affidavits of Service, Protection and Status Review Applications, Notices of Hearing, Agreed Statements of Facts, Plans of Care, Child Welfare Warrants, Summonses, and any other court related...

  • Payroll Administrator

    5 months ago

    Rama, Canada Ontario Regional Corporate Office Full time

    **Job Type**:Full-Time (Hybrid)** **The Gateway to Your Future** This is an extraordinary opportunity for an extremely organized professional with a keen eye to detail and accuracy, who will use their good judgment and analytical and skills effectively to solve problems with tact and discretion, manage multiple demands and meet strict reporting deadlines....

  • Executive Assistant

    2 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job type**: Full-Time **The Gateway to Your Future** This position provides executive assistant and administrative support to the executive team. Responsible for general office administration for Casino Rama Resort. **We Provide** - Full benefits package for full-time employees - Retirement savings plan - Exciting, supportive and fun work environment -...

  • Culinary Team Member

    2 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Job OverviewGateway Casinos & Entertainment Limited is seeking a skilled and dedicated Food Preparation Specialist to join our team at Casino Rama Resort.Key Responsibilities:Assist in food preparation and presentationMaintain a clean and organized kitchen environmentCollaborate with colleagues to ensure excellent customer serviceRequirements:1-year rate:...

  • Hotel Team Member

    2 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    DescriptionPosition at Casino Rama ResortJob Type: Part-TimeWage: $21.29 per hour (520-Hour Rate)Key Responsibilities:Maintain a clean and welcoming environment in the hotelProvide exceptional customer service to guestsAssist with housekeeping tasks, such as cleaning rooms and changing linensAbout Us:Gateway Casinos & Entertainment Limited is one of Canada's...

  • Executive Chef Assistant

    4 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Job SummaryWe are seeking a skilled Second Cook to join our culinary team at Casino Rama Resort. As a Second Cook, you will be responsible for assisting the Head Cook in preparing and cooking meals for our guests.Key ResponsibilitiesAssist the Head Cook in meal preparation and cookingEnsure high-quality food presentation and presentationMaintain a clean and...

  • Hospitality Support Team Member

    7 days ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Job Title: Hospitality Support Team MemberWe are seeking a highly motivated and enthusiastic team member to join our Hospitality Support Team at Gateway Casinos & Entertainment Limited.About UsGateway Casinos & Entertainment Limited is one of the largest and most diversified gaming and entertainment companies in Canada. With 27 gaming properties across...

  • Barback - Casino Team Member

    2 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Job Title/Classification: BarbackDepartment: Food and BeverageEmployment Type: Part TimeShift Assignment: Day, Tue/Wed OFF; Swing, Tue/Wed OFFWages: Start Rate: $16.55; 520 Hour Rate: $16.55; 1 Year Rate: $17.91Job Summary: Gateway Casinos & Entertainment Limited is seeking a Barback to join our team. As a Barback, you will be responsible for providing...

  • Marketing Sales Assistant

    6 months ago

    Rama, Canada Ontario Regional Corporate Office Full time

    **Your Role** The Regional Sales Assistant is responsible for supporting the strategic vision and implementation of sales programs that will generate visitation to the sites from group tour markets, meetings and events, regional community, and tourism. This includes the development and implementation of policies & procedures and billing for the management...

  • Kitchen Operations Assistant

    2 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Position OverviewWe are seeking a skilled Kitchen Operations Assistant to join our team at Casino Rama Resort.About UsGateway Casinos & Entertainment Limited is one of the largest and most diversified gaming and entertainment companies in Canada. With 27 gaming properties across British Columbia, Ontario, and Alberta, we employ approximately 8,648 people and...

  • Human Resources Coordinator

    6 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type**:Seasonal, Contract **Job Title**: Human Resources Coordinator **Departme**nt**:Human Resources **Job Type**:Seasonal, Contract **Reports to**:Manager, Human Resources **Purpose of Position**: The Human Resources Coordinator helps foster and support Gateway's most valuable asset, our people. The HR Coordinator requires extraordinary...

  • Human Resources Coordinator

    3 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Full-Time Temporary** **The Gateway to Your Future** you're a supportive team player who wants to work in an action-packed and exciting industry. The HR Coordinator helps foster and support Gateway's most valuable asset ? our people. As a critical member of the HR team, you help with talent acquisition, develop new team members, maintain staff...

  • Human Resources Coordinator

    3 months ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Description Position at Casino Rama Resort Job Type: Full-Time Temporary The Gateway to Your Future you're a supportive team player who wants to work in an action-packed and exciting industry. The HR Coordinator helps foster and support Gateway's most valuable asset ? our people. As a critical member of the HR team, you help with talent...

  • Cedar Express Attendant

    6 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Part-Time** Job Title/Classification: Cedar Express Attendant Department: Food & Beverage Employment Type: Part Time Shift Assignment TBD Wages: Start Rate:$15.63; 520 Hour Rate:$17.59; 1 Year Rate:$19.54 of Vacancies: 2 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Hotel Guest Services Agent

    6 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Title: Guest Services Attendant** **Job Type: Part-Time** Job Title/Classification: Guest Services Attendant Department: Hotel Front Office Employment Type: Part Time Shift Assignment Day, Tue/Wed OFF Swing, Sun/Mon OFF Wages: Start Rate: $15.15.50; 520 Hour Rate: $15.95; 1 Year Rate: $17.73 of Vacancies: 2 **_ IMPORTANT:_**_ Bargaining unit...

  • Barback

    5 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Part-Time** Job Title/Classification: Barback Department: Food and Beverage Employment Type: Part Time Shift Assignment Swing, Tue/Wed OFF Wages: Start Rate: $15.50; 520 Hour Rate: $15.57; 1 Year Rate: $17.30 of Vacancies: 1 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Accounts Payable Clerk

    4 days ago

    Rama, Canada Barrie Area Native Advisory Circle Full time

    **JOB POSTING** Position: Accounts Payable Clerk Program or Team: Finance Location: Barrie, ON Term: 1-year, possibility of extension **Salary**: $22.50 per/hour Closing Date: December 6, 2024 **About the Organization**: The Barrie Area Native Advisory Circle is a regional social planning and development organization. The BANAC service region covers...

  • Outlet Greeter

    5 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Part-Time** **Wage: $20.59 - 22.88** **Job Title/Classification**: Outlet Greeter **Department**:Couchiching Court **Employment Type**: Part-Time **Shift Assignment**:Swing, Mon/Tue OFF **OR** Swing, Tue/Wed OFF **Wages**:Start Rate: $17.34; 520-Hour Rate: $19.51; 1-Year Rate: $21.68 **# of Vacancies**:2 **Who We Are** **Why Work For...