Payroll Administrator

3 weeks ago

St Catharines, Canada Brock University Full time

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date: October 9, 2024

Applications will be accepted until 11:59 PM.

**About the Role**

Reporting to the Director, Total Rewards & Payroll in the Office of People & Culture (P&C), the Payroll Administrator is accountable for accurate and timely processing of payroll related transactions within the People and Culture (HRIS) information system Workday. The Payroll Administrator acts as the main point of contact for employee questions and requests related to their pay.

**The Payroll Administrator will**:

- Ensure appropriate time and payroll documentation has been submitted and authorized by the appropriate manager;
- Create and update employee payroll records in Workday;
- Calculate, proof and verify payroll data and information;
- Resolve pay issues by investigating system business process paths;
- Ensure employee transactions are processed correctly and with the necessary documentation and authorization, providing support to managers as needed to ensure accurate data and electronic records;
- Complete payroll accounting adjustments to ensure that accounting entries are correct;
- Receive and respond to employee questions related to their pay;
- Follow up with employees who are missing required information in the Workday system in order to provide payment;
- Run audits on data within the Workday system to ensure accuracy, making necessary adjustments as needed to correct data when required;
- Support system projects including implementation of new modules, upgrades and process redesigns;
- Maintain payroll and employee files, records, and documentation in an accurate and accessible manner; and
- Maintain P&C files and records in accordance with the records management system that includes file creation, organization and maintenance, development, and implementation of retention schedules, instituting the movement of files for inactive records storage or purging (in accordance with Canada Revenue Agency (CRA) guidelines).

**Key Skills & Experience**
- An undergraduate degree in a related field (e.g., business, human resources etc.);
- 3+ years of demonstrated experience processing in-house payroll; consideration will be given to an equivalent combination of education and experience;
- Knowledge of applicable legislation (e.g., Employment Standards Act, Labour Relations Act, Income Tax-Act, Canada Revenue Agency guidelines);
- Excellent customer service and interpersonal skills;
- Good oral and written communication skills;
- Excellent time management skills, with a proven ability to multi-task and prioritize in a fast-paced, changing environment under mínimal supervision;
- High level of accuracy and attention to detail.

**Preferred or Asset Skills **
- Payroll Compliance Practitioner Certification;
- Understanding of the University policies and procedures;
- Demonstrated experience in a public sector or educational environment;
- Demonstrated experience in a multi-union environment.

**Salary and Total Rewards**
- Job Grade (J), Salary Scale ($52,920.00 - $90,720.00)*;
- Target Hiring Range: $52,920 - $55,000

This is a permanent position that includes:

- **Benefits**: Comprehensive extended health, dental, and vision coverage
- **Pension Plan**:Eligibility to enroll in the Brock University Pension Plan;
- **Vacation**: Up to 3 weeks of vacation per calendar year, plus university holidays;
- **Flexible Work Arrangement**: Eligibility for a hybrid work schedule;
- **Professional Growth**: Eligible for the Brock Tuition Waiver Program.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our and consistent with the requirements of the Ontario Human Rights Code. Please contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

Learn more about Brock University by visiting.

**Job Types**: Full-time, Permanent

Pay: $52,920.00-$55,000.00 per year

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