Mental Health

5 months ago

Thunder Bay, Canada Keewaytinook Okimakanak Full time

**DUTIES AND RESPONSIBILITIES**

Under the direction of the K.O. Mental Health Program Supervisor, the Administrative Assistant is responsible for:

- Performing administrative duties, receiving information, and completing necessary tasks.
- Adheres to all KO Policies and Procedures.
- Maintains confidentiality and privacy.
- Providing administrative support to the KO Health Staff; assisting with orientation of new staff; scheduling.
- Maintaining KO Health storage supplies; ordering and distributing supplies and equipment; maintaining appropriate inventory controls for the mental health programs; access to inventory management system and working with Inventory clerk at KO. Ability to lift 20-40 lbs.
- Arranging travel and accommodations; processing of purchase orders; liaising with other administrators.
- Schedule, organize, and attend meetings to record minutes.
- Perform any errands for the office such as purchasing supplies, delivering packages, etc.
- Be flexible/available after work hours/weekends for any urgent matters.
- Maintaining a professional rapport with staff, communities, and external partners.
- Routinely review tasks and duties with KO Mental Health Program Supervisor.
- Provides reception, clerical, and administrative services.
- If necessary, could provide reception function for the office, answering phones and inquiries as necessary.
- Provides general office support such as word processing, photocopying, and processing incoming and outgoing mail and faxes.
- Arrange travel and accommodation arrangements for KO Health staff including requesting travel advances and submitting expense claims according to Finance policy.
- Possible travel to KO communities to support should the need arise.

**QUALIFICATIONS**
- Grade 12 or equivalent; office administration experience essential.
- A preferred minimum of 3 years’ experience in office support or administration.
- Ability to take initiative, be adaptable, muti-task, meet deadlines and work independently in a fast-paced environment.
- Ability to work within a multi-disciplinary team.
- Knowledge of office management systems and procedures.
- Experience with basic financial and accounting procedures is an asset.
- Working knowledge of office equipment, such as printers, and fax machines.
- Proficiency in Microsoft Office/Teams, Adobe, and converting documents to pdf for signature.
- Excellent time management and organizational skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Understanding of Indigenous culture and traditions and geographical realities of the isolated North or willingness to learn.
- Excellent verbal and written skills in English.
- The ability to speak Oji-Cree, Cree, or Ojibwe is an asset.
- Familiarity with Microsoft Tools and a willingness to learn and use other software including electronic charting tools.
- Excellent report writing and note taking skills.
- A valid Class “G” Driver’s License and have access to a personal reliable vehicle.
- Willingness and ability to travel to the KO remote communities and other KO regional offices.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the program and organization.

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Those selected for interview will be contacted.

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