Maintenance Coordinator

5 months ago

Campbell River, Canada City of Campbell River Full time

**General Accountability**:
**Purpose and Scope**
Reporting to the Facilities Manager, the Maintenance Coordinator is responsible for coordinating and scheduling
preventative maintenance, minor renovation and repair works undertaken on the City’s mixed use facility portfolio of over
40 residential, office, operations, utility, storage or recreational facilities and structures. This fast paced position works
under general direction from the Facilities Manager, administering independent judgement to oversee a wide variety of
building portfolio functions including security/access control, video surveillance, HVAC/DDC, interior design, furniture
replacement, and a comprehensive preventative maintenance program. Performs a wide variety of organizational and
technical duties while providing support to the Facilities Manager in all areas associated with the operation and
management of City corporate facility assets. Provides support to the Contractor Coordinator position in coordinating
major construction projects.

**Nature and Scope of Work
- Schedule and coordinate a variety of maintenance, minor renovation and repair work across City owned or leased
- properties and facilities in conjunction with contractors, building tenants and other City staff or departments.- Oversee facilities capital projects typically involving interior or exterior design works, space planning, or the
- coordination of tendered works working with outside technical consultants and/or the Manager.- Receive, validate, and prioritize service requests from internal or external building occupants and exercise considerable
- independent judgement to ensure adequate repairs are undertaken.- Perform minor repairs and maintenance inspections, and complete non-complex operation activities.
- Issue work orders to pre-determined contractors or internal staff including the Contractor Coordinator through the
- Operations Management System.- Administer, or in the case of new portfolio acquisitions make recommendations to the Manager for preventative
- maintenance programs for City facilities including through electronic maintenance management systems.- Administer hardware and software relating to building security and the City’s networked video surveillance system

within prescribed departmental procedures and City policies, maintaining confidentiality for sensitive departmental
records.
- Oversee safety, insurance, and other contractor documentation.
- Work collaboratively with Contractor Coordinator to ensure contracted work is properly supervised and that
- contractors are meeting all requirements through WorkSafeBC regulations.- Liaise with a variety of internal and external contacts such as City staff, building tenants (leased and City-operated),

suppliers, contractors, consultants, engineers, other City departments, outside agencies, other levels of government,
and members of the public.
- Represent the department in Facilities related matters as directed and attend various City properties as required.
- Work with consultants and suppliers when necessary to coordinate office space planning, including, but not limited to:
office configurations, furniture requirements and décor.

Job Description - Maintenance Coordinator (Facilities)
- Research, analyze, and using considerable judgement, make recommendations to Manager on a variety of facilities
- related projects including but not limited to interior design work, renovations, space assignments, outfitting, portfolio
assessments or initiatives, regulatory compliance, or technology improvements.
- Review consultant and/or contractor submissions ensuring compliance with project objectives and City standards.
- Assist with managing contractor performance, referring non-conformance to Manager where necessary.
- Assist with departmental procurement activities including developing terms of reference or project specifications for

facilities related purchases and evaluating submissions. Undertake procurement through quotation or RFP within
prescribed spending authority or direction from Manager. Prepare and present project reporting to advise all
stakeholders and Manager of project status and overall performance.
- Assist in preparation and prioritization of departmental workplans including annual operating budget, long range

capital plan, and/or specific project plans; monitor performance against the financial plan and approved budgets and
keep Manager informed.
- Administer regulatory compliance programs including permitting through Technical Safety BC, Industry Canada,

WorkSafeBC, BC Ministry of Environment, etc.
- Review, process and approve invoices and related documents for payment or recommend payment to the Manager.
- Process and maintain bookkeeping data including, but not limited to, purchase orders, invoices, cheque requisitions,
- expense claims and security deposits.- Undertake specific assignments and complete under direction of Manager.
- Prepare correspondence and reports, and sign

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