Graduate Program Administrator

6 days ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Department/Institute Administrator, and working in concert with the Graduate Chair, the incumbent is responsible for the coordination and day-to-day administration of graduate programs in Biology offered jointly with the University of Ottawa. The incumbent provides advice and information to students, faculty and staff, processes a variety of documents critical to students’ progress through the program, and is responsible for meeting all internal and external deadlines associated with the administration and coordination of the OCIB graduate program.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Exceptional communication and inter-personal skills
- Computer skills, maintenance of word processing skills, and knowledge of new computer software (e.g. Banner) require continuous learning.
- Willing to take part in various skill maintenance and skill acquisition workshops in order to remain efficient in meeting job requirements.
- Initiative, sound judgment and the ability to work independently with mínimal supervision.
- Organizational skills, ability to set priorities and to work under pressure within a large Graduate department with a deadline-driven environment, while meeting deadlines is essential.
- Tact and highly developed interpersonal skills are required.
- The ability to maintain confidentiality is imperative.
- The ability to interpret information, make informed decisions and put into practice departmental, university, joint program and various funding agency policies and procedures is critical
- Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are required.
- Banner experience an asset.
- A sound knowledge of secretarial/clerical and general office procedures, including record keeping, filing, and database management are essential.
- A high degree of attention to detail is required.
- Exceptional problem-solving skills and resourceful in pursuit of resolutions.
- Thorough knowledge of the Department and University policies and regulations, including the Freedom of Information and Protection of Privacy Act (FIPPA) of Ontario

**Education and Experience**:
**The above is normally acquired through**:

- The completion of a Bachelor’s degree from a university, or an equivalent combination of education and experience.
- Five years of relevant experience, preferably in a University setting in progressively more responsible positions.

**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

  • Graduate Program Administrator

    4 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the limited supervision of the Departmental Administrator and reporting to and consulting with the Departmental Chair and Graduate Programs Supervisor, the incumbent is responsible for the operation and administration of several graduate programs: PhD in Ethics and Public Affairs, two Graduate Diplomas in Ethics and...

  • Graduate Programs Administrator

    6 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the School Administrator, the Graduate Programs Administrator is responsible for the overall administration of the PhD, M.A. and diploma programs offered by the School of Linguistics and Applied Language Studies. Primary responsibility for the Graduate Program portion of the unit website rests with...

  • Graduate Research Programs Administrator

    2 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting directly to the Associate Dean, Research and International, the Graduate Research Programs (GRP) Administrator is responsible for the smooth operation of student services and administrative duties pertaining to the MSc and PhD in Management programs and graduate research initiatives at the Sprott School of Business....

  • Graduate Research Programs Administrator

    2 hours ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting directly to the Associate Dean, Research and International, the Graduate Research Programs (GRP) Administrator is responsible for the smooth operation of student services and administrative duties pertaining to the MSc and PhD in Management programs and graduate research initiatives at the Sprott School of Business....

  • Graduate Research Programs Administrator

    5 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting directly to the Associate Dean, Research and International, the Graduate Research Programs (GRP) Administrator is responsible for the smooth operation of student services and administrative duties pertaining to the MSc and PhD in Management programs and graduate research initiatives at the Sprott School of Business....

  • Program Administrator

    3 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the supervision of the School Administrator and working closely with the Graduate Supervisor and the Undergraduate Supervisor of the Canadian Studies programs, the Program Administrator is responsible for the administrative operation of all aspects of the undergraduate and graduate academic programs in the unit from...

  • Program Administrator

    3 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the supervision of the School Administrator and working closely with the Graduate Supervisor and the Undergraduate Supervisor and Indigenous Studies Program Coordinator of the Canadian Studies and Indigenous Studies programs, the Program Administrator is responsible for the administrative operation of all aspects of the...

  • Office Administrator

    4 weeks ago

    Ottawa, Canada Canadian Association for Graduate Studies (CAGS) Full time

    **Position Overview** The Canadian Association for Graduate Studies (CAGS) is seeking a part-time Office Administrator (OA) that will be responsible for providing a broad range of general administrative support to the Executive Director (ED), Board of Directors, and the association’s membership. The position is set at 24 hours per week, worked over a...

  • Graduate Development Program- Ottawa

    7 days ago

    Ottawa, Canada Turner & Townsend Full time

    Company Description We have grown to become a world-leading professional services company. With 112 offices in 45 counties, we draw on extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets. Through the commitment, capability and care our team brings, we...

  • Graduate Advisor, Web Content, and Event Coordinator

    5 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Graduate Advisor, Web Content, and Event Coordinator is responsible for administering all Master’s and PhD programs housed in the School of Computer Science (SCS) and its interdisciplinary programs. This includes being responsible for coordinating the operations, admission, and promotion of SCS’s many graduate...

  • Manager, Graduate Recruitment and Success

    2 weeks ago

    Ottawa, Ontario, Canada Queen's University Full time

    Home » Careers » External Applicants » Manager, Graduate Recruitment and SuccessManager, Graduate Recruitment and SuccessCompetition Number: J0225-0628Position Title: Manager, Graduate Recruitment and SuccessPosition Number (Final): 00506598Employee Group: Support StaffJob Category: AdministrativeDepartment or Area: SGSPA-Dean's OfficeLocation: Kingston,...

  • Administrative and Program Coordinator

    4 weeks ago

    Ottawa, Canada Black Youth Can Full time

    Tyndale is a Christian university that prepares leaders for work in the private, public and not-for-profit sectors, ministry and the global mission of the church. Tyndale offers fully accredited programs in a wide range of disciplines at both the undergraduate and graduate levels. Currently, there are over 1,600 students representing over 40 denominations...

  • Graduate Services Assistant

    6 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Director, Graduate Services and Registrar, this position supports key processes within the Faculty of Graduate and Postdoctoral Affairs, including: - Graduate Admissions - Domestic and International Exchange - Graduation and Convocation - Thesis Defenses Other duties include responding to inquiries from...

  • Mba Program Administator

    6 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: With a minimum of supervision, the MBA Program Administrator reports to the Associate Dean, Professional Graduate Programs, and is supervised by the Team Lead, Professional Graduate Programs. This individual is responsible for the administration of academic affairs for the full-time, Weekday MBA program delivered in Ottawa as...

  • Graduate Engagement, Outreach and Marketing Officer

    7 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Director, Graduate Services and Registrar, the Graduate Engagement, Outreach, and Marketing Officer contributes to the creation and implementation of the graduate engagement strategy at Carleton University. The incumbent assists in adapting existing initiatives and creating new ones to help increase the...

  • Program Administrator

    3 days ago

    Ottawa, Canada ICTC Full time

    Do you thrive off of supporting and coordinating multiple projects in both official languages? Our Capacity Building and Innovation team is looking for a Program Administrator to help with the day to day activities such as creating and adjusting project schedules, work plans etc. to help them meet the organization / program goals! Does this sound like your...

  • Student Engagement and Program Coordinator

    2 hours ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Manager, Administrative Services, the Student Engagement and Program Coordinator plays a central role in ensuring the smooth operation of student - and program-related processes and initiatives in the Faculty of Science. The position coordinates and provides comprehensive administrative support for all...

  • Avalere Health Graduate Program 2025

    3 weeks ago

    Ottawa, Canada Avalere Health Full time

    Avalere Health Graduate Program 2025 - Canada Location: Toronto, ON Program Type: Graduate Program – Rotational Employment Type: Full-time Work Arrangement: Remote Application Questions How did you hear about us? ✱ Will you now, or in the future, require sponsorship for employment visa status? ✱ - Yes - No I acknowledge and understand that...

  • Fresher Graduate

    2 days ago

    Ottawa, Canada SMOOTHIE KING Full time

    **Descripción de la compañía**: Best Industry **Descripción del puesto**: We are looking for the position of Management Executive. Administration position for a reputed company at Remote location We Have Urgently Vacancies - **_ management_** HR Executive, HR Manager, Asst Manager, Admin Executive, Admin Manager, - **_ Engineer_** Maintenance...

  • Research Programs Administrator

    3 weeks ago

    Ottawa, Canada Carleton University Full time

    Career Development Assignment (CDA)The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in...