Operations Supervisor

2 weeks ago

Vancouver, Canada Gilic Investment Full time

Gilic Investment is an innovative real estate firm based in Vancouver. This diverse company is vertically integrated with in-house departments responsible for execution of the company’s activities including real estate investment, property development, as well as leasing, sales and marketing.

**Specific Duties & Responsibilities (not limited to)**:

- Administration and control of all property maintenance and inspection paperwork;
- Assist with coordination of property inspections related to and in association with preventative maintenance program as directed by operation/property managers;
- Coordinate contract documentation with suppliers and vendors;
- Administer tenant contacts, following up with and closing out tenant request, and keeping all information current in close communication with the operation/property managers;
- Issue purchase/work orders to subcontractors and crew and monitor progress of work. Close off purchase/work order when work is complete and follow up with tenant to confirm satisfaction
- Carrying out general administration duties such as archiving and organizing files;
- Coordinating and communicating with the external and internal team;
- Utilize internal system purchase orders, document services and maintenance work performed and create an inventory of building assets;
- Be familiar with cost accounts and coding of project costs;
- Provide general administrative support as required including preparation and distribution of general correspondence, filing of documents and correspondence, preparing meeting minutes, preparing reports;
- Maintain a library of building maintenance manuals and drawings;
- Assist Management in plan events, and scheduling courses and seminars if necessary;
- Assist in preparing annual operating and capital budget;
- Assist arrangement of move-in / move-out inspection and organizing related documents and photos;
- Coordinate with in-house technician to deliver property repair; maintenance and improvement services;
- Coordinate with in-house accounting team for all expenses payment and internal document;
- Coordinate with janitor to keep all properties in clean and tidy condition.

**Qualifications & Skills (not limited to)**:

- Minimum two (2) years' administrative and/or property management experience;
- Proficient in Microsoft Office;
- Proven organizational and multi-tasking skills with the ability to meet deadlines;
- High customer service orientation, with demonstrated ability to build and maintain strong working relationships with key customers;
- High level of attention to detail for reliable accuracy;
- The ability to adapt to change positively and deliver successful results within a given time frame;
- A team-oriented approach to meeting goals and objectives;
- Ability to work independently with mínimal direction and able to respond quickly to emergency situations.

**Job Types**: Full-time, Permanent

**Salary**: From $43,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

**Experience**:

- Property Management: 2 years (preferred)

Work Location: In person

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