Faculty Administrative Coordinator
2 weeks ago
**Duties and Responsibilities**:
The Faculty Administrative Coordinator manages the administration of academic faculty positions for the Faculty of Arts and Social Sciences. The position is responsible, in consultation with the Financial Officer, for all matters pertaining to faculty recruitment and hiring, tenure and promotions, sabbaticals and other leaves, Adjunct/Research appointment requests and renewals, cross-appointments, and Career Development Increments. The Faculty Administrative Coordinator reports to the Dean. This is the central position in the Office of the Dean of FASS (ODFASS) dealing with CUASA-related matters and it is therefore imperative that the incumbent work together with both the Financial Officer and the Executive Assistant to the Dean to ensure the smooth operation of the faculty. The incumbent must maintain a comprehensive understanding of the CUASA Collective Agreement. All of the work is confidential and/or sensitive in nature and attention to detail and responsible and timely performance is imperative. The Faculty Administrative Coordinator provides advice and counsel to FASS Chairs and Directors and unit administrative heads on matters related to faculty members and is ODFASS’s chief liaison with the Manager, Faculty Affairs.
**Qualifications**:
**The incumbent must possess the following qualifications**:
- Knowledge of administration policies, procedures, and processes and customer/client services
- Knowledge of collective agreements and policies, procedures, and processes
- Knowledge of office as well as the broader university academic units, departments, and divisions
- Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
- Knowledge of cultural competency and diversity in a business context
- Knowledge of supervisory practices
**Education and Experience**:
**The above is normally acquired through the completion of**:
- Bachelor’s degree
- Minimum of four years of previous administrative experience preferably in a University setting
**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
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