Program Logistics Coordinator #2023-0117 Open

3 weeks ago

Guelph, Canada University of Guelph Full time

**REPOST**
**Forbes includes U of G Among Canada’s Best Employers**
**Office, Clerical and Technical**
**Position covered by the Collective Agreement with USW Local 4120**

**Program Logistics Coordinator**:
**Open Learning and Educational Support**:
**Temporary full-time from May 1, 2023 to April 30, 2024**
**Temporary absence of the regular incumbent**
**Hiring #: 2023-0117**

Please read the Application Instructions before applying

Open Learning and Educational Support is an integral part of the University of Guelph’s learner-centered and research-intensive mission. As leaders in education, we create innovative and relevant educational opportunities that meet the learning needs of a local and international audience. We are guided by learner-centered principles that are reflected in our diverse programs and rich learning experiences for traditional and lifelong learners. We intentionally integrate pedagogy with technology in the design, development and delivery of our educational programs. Through research and collaboration, we engage in scholarship to advance the teaching and learning mandate of the University.

Reporting to the Associate Director, Distance & Continuing Education, the Program Logistics Coordinator works with the Managers, Program Development (MPD) to concurrently organize and execute logístical plans for Open Learning and Educational Support non-degree programs, including professional training programs, online, blended and remote programs, evening and weekend courses, and large conferences offered throughout the year.

Duties include:

- Executing all logístical aspects of a program portfolio and ensuring tasks are completed within appropriate timelines;
- Maintaining and updating logístical data including status of work, historical course information, contracts, on project management software;
- Sourcing, communicating and managing supplier relationships for the purchase of materials and logístical arrangements;
- Creating and updating course offerings on the registration platform;
- Preparing and distributing course communications to students;
- Coordinating the venues, registration and check in for all face-to-face courses and providing on-site logístical support for face-to-face courses and offerings;
- Preparing and distributing instructor contracts and honoraria payments;
- Administering and summarizing course evaluations, verifying final grades in the student registration platform, preparing formal graduate records including certificates, diplomas and record of attendance;
- Assisting in the preparation of program budgets, administering procurement processes and investigating discrepancies as required;
- Preparing reports, maintaining accurate records and other duties as assigned.

Position Number 056-015
Classification USW, Local 4120 Salary Band 5
Salary Range $25.92 Minimum
$28.96 Normal Hiring Limit
$35.08 Job Rate

**Posting Date: 2023 02 15**
**Closing Date: 2023 02 22

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