Administrative Assistant

**Admin Assistant**

Location: West Kelowna

**Salary**: Competitive, based on experience and qualifications

Date Posted: January 10, 2023

**Job Summary**

Numis Chartered Professional Accountants (“NUMIS”) offers accounting, tax, and consulting services for Canadian businesses and individuals, in addition to customizable cross-border tax services.

We are seeking an organized and forward thinking individual to fill a full time admin assistant role on our West Kelowna based team. At NUMIS, we are looking for motivated individuals who work well in a team environment and are detail oriented.

A successful applicant will be capable of managing the schedules of partners and clients, keeping files organized in a paperless environment, coordinating other office staff when needed, handling competing priorities and fulfilling other project based tasks. This person will need to be able to confidently use their skills and utilize technology to complete tasks in a timely manner.

**Core Responsibilities and Duties**

Reporting directly to the Manager, the Admin Assistant will balance routine daily tasks, ongoing projects and ad hoc tasks.
- Contribute to client satisfaction by providing clients with exceptional quality, timely and responsive services
- Assist with workflow management by receiving client documents and sending finalized deliverables
- Utilize technology to maximize efficiency and accuracy

**Qualifications and Experience**
- 2+ years experience working in an administrative or project management role
- Bachelor degree or related diploma with relevant focus not required, but would be considered an asset
- Excellent written and verbal communication in English
- Ability to adapt style of communication depending on who you are interacting with
- Instinctive listening skills when receiving direction or information that can translate into action
- Quick execution skills on tasks with high accuracy
- Proficient with Microsoft Suite (Excel, Word, Outlook, OneDrive, Sharepoint)
- Comfortable operating in a paperless environment
- Experience with Caseware, Taxprep, Asana (or similar), or bookkeeping/accounting software would be considered an asset
- Excellent time management skills
- The ability to work independently with mínimal supervision, then come together as a team when needed
- Driven to meet simultaneous deadlines and adapt to competing priorities
- References required upon interview

**Working Conditions**

At NUMIS, we recognize that work-life balance is integral to employee productivity and success. We aim to identify each employee’s unique work-life needs and balance those with the usual rigors of public practice accounting. The position will be in-office (West Kelowna).

**Benefits and Compensation**

We offer a competitive wage and benefits, including participation in the company health and extended benefits plan. In addition to your vacation time, NUMIS staff are eligible for Fridays off in July and August. At NUMIS, we invest in employees and are committed to their educational development.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
Hand sanitizer available on site

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: One location

Expected start date: 2023-01-23