Legal Secretary, Ip

4 weeks ago

Toronto, Canada Baker McKenzie Full time

The Legal Secretary, IP & IP Tech Practice Group will help maintain the overall day-to-day operations of the practice group, working closely with the Partners on performance tasks, and ensuring the group runs smoothly.
- The role holder will use strong diplomatic, leadership, and problem-solving skills to enable and enhance the daily operations of the practice group.

**Responsibilities**:

- Oversee the daily operations of the practice group with the guidance of the Partners and perform administrative tasks, including managing calendars and schedules, maintaining files, planning and coordinating meetings, processing expenses, and responding to client inquiries
- Assist the Partners in executing strategic objectives and communicating with others in the organization
- Improve organizational procedures and structure to increase efficiency and integrate work streams
- Help to identify and tackle core operational problems in business processes

**Skills and Experience**:

- Good experience working in a legal sector or other professional services environment
- Previous USPTO filing experience (either patents or trademarks or both) is required
- Proficiency gained through job-related training and work experience
- Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Strong diary/calendar management skills
- Strong document management skills
- Ability to problem solve based on standard ways of operating
- Ability to manage competing tasks and demands
- Proactively seek to upskill
- Ability to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments
- Proficient in running dockets and creating electronic filing/storage/organizational systems and processes

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