Finance and HR Administration Clerk

2 weeks ago

Winnipeg, Canada End Homelessness Winnipeg Full time

Job Posting - EHW 2024-011

**One Year Term**

**Finance and HR Administration Clerk**

Under the direction of the Senior Director of Finance and Operations (SDFO) and guidance of the Finance Coordinator and HR Coordinator, the Finance and HR Administration Clerk is responsible for the day-to-day data entry of accounting and financial processes, assisting with the payroll function, and providing finance and HR admin support. The Finance and HR Administration Clerk will ensure that activities are performed in a manner that support End Homelessness Winnipeg in managing its finances and human resources in a manner that is responsible and consistent with its commitment to sound financial stewardship, and respect for the organization’s agreements and all applicable laws.

**Key Duties & Responsibilities**
- Accounts Payable: Review payment requests, code and enter invoices, claim forms, and payment details accurately and timely, reconcile statements, process payments, and correspond with vendors
- Accounts Receivable: Enter invoices and follow up on the collection of outstanding accounts. Process and enter the receipt of payments, donations, and other receivables
- Payroll: Support the bi-weekly payroll process and enter new employee data or changes into Payworks, act as payroll backup when Finance Coordinator is away
- Prepare and enter Journal Entries
- Assist with daily cash management including petty cash and bank deposits
- Reconcile various accounts including AP, AR, balance sheet accounts, expense accounts, and other general ledger accounts as needed
- Reconcile the credit card and follow up on missing receipts monthly
- Reconcile the due to/from accounts and cheque register on a regular basis
- Receive, track, and issue official tax receipts for all donations to the organization
- Monitor and order office supplies for the organization
- Ensure the printer meter reporting is completed monthly
- Provide financial and administrative support to the SFDO, Finance Coordinator, and HR Coordinator
- Coordinate and book travel including flights, hotels, and conference registration
- Assist with the administrative process for recruitment, new hires, and the onboarding process as needed
- File confidential documents in employee files in an organized and confidential manner
- Assist with administrative functions such as preparing correspondence, photocopying etc.
- Upload job postings to various platforms
- Other duties as assigned

You are passionate about ending homelessness and have an in-depth understanding of homelessness and housing, as well as the needs of particularly vulnerable and over-represented populations and the issues affecting many homeless and low-income people. You also possess the following qualifications or an equivalent combination of education and related experience:

- An accounting degree/certificate is preferred. Related bookkeeping courses or relevant education and experience will be considered
- Working knowledge of financial accounting principles
- Experience working in an office environment in the finance field
- Knowledge and previous experience in data entry
- Demonstrated proficiency in the use of accounting software (Quickbooks), payroll programs, and Excel
- Intermediate to advanced skill using Microsoft programs including Excel, Outlook, Word, and Teams
- Strong attention to detail and a high degree of accuracy
- Excellent problem-solving skills and ability to think outside the box
- Integrity, accountability, and ability to protect confidentiality
- Strong interpersonal skills and the ability to make good decisions and work collaboratively
- Strong organizational skills and the ability to prioritize competing tasks to meet deadlines

As End Homelessness Winnipeg is committed to reconciliation and the inclusion of an Indigenous world view, experience with the practice of Indigenous culture, history, knowledge systems, and Indigenous community relationship building practices and protocols is required.

Salary range: $49,944 to $57,898 depending on qualifications and experience.

This is a full-time **one-year term** (with the possibility of extension or becoming permanent) non-unionized position

End Homelessness Winnipeg is an Indigenous mandated, collective impact organization that is committed to ending homelessness in Winnipeg.

End Homelessness Winnipeg is guided by the Truth & Reconciliation Report and its Calls to Action.

Self-identifying as Indigenous or having first-hand knowledge or experience working with Indigenous communities will be considered an asset.

**End Homelessness Winnipeg is proudly located on Urban Reserve Land.**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $49,944.00-$57,898.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location:

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