Data and Information Analyst Undergraduate Studies

8 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Data and Information Analyst - Undergraduate Studies provides data analysis and develops insights to support operational and strategic decision-making pertinent to student success in the Faculty of Science. This role is responsible for sourcing, understanding, consolidating, and analyzing data. The primary pools include enrolment and student performance data. Analysis is to support admissions practices, enrolment planning, and program offerings. This Analyst role is accountable for the development of insights that can be used to facilitate leadership decisions by the Associate Deans (Undergraduate Studies and Student Relations). For example, insights may highlight instructional opportunities to improve student success. Effective communication of analyses and findings is a key attribute of the role and essential to enable all stakeholders (e.g., Unit Heads, program advisors) to have context for recommendations and actions presented by either of the Associate Deans for Undergraduate Students and Student Relations. Information-drive projects and their prioritization are established through consultation among senior Faculty of Science administrators (Assoc. Dean Undergraduate Studies, Unit Heads, Dean, Executive Officer, and Director of Strategic Planning).

**There is a qualified internal within the role.**

**Responsibilities**:
Data Acquisition and Management
- Operates within University policies and exercises best practices for privacy and confidentiality, and records and information management. Advises internal stakeholders on best practices for data and records management
- Works in partnership with information project sponsors (e.g., Assoc Deans, Unit Heads) to assess value and utilization of specific information on a project-by-project basis
- Develops a deep understanding of the available data, systems, dictionaries, and distribution channels from multiple information systems across the University
- Operates with data quality standards and identifies data anomalies and discrepancies to appropriate institutional data stewards for resolution
- Designs, documents, and builds appropriate data acquisition channels and/or modifies existing channels as required for Faculty of Science projects
- Applies descriptive and inferential statistics in order to understand trends, patterns, and dependencies with respect to a variety of strategic issues
- Ensures Science-derived solutions for information transformation remain optimal by maintaining awareness of changes and anticipated changes in institutional data sources
- Creates and maintains documentation for information and data projects.
- Explores utilization of tools, systems, and practices to improve information analysis and communication across all domains of the role
- Writes scripts to automate data collection, analysis, and distribution for cyclical tasks (e.g., academic progression), including for student advising and engagement purposes

Data Analysis and Reporting in Support of Undergraduate Studies
- Maintains in-depth and current knowledge of undergraduate operations in the Faculty of Science, regarding:

- undergraduate curriculum and academic requirements for all programs
- admissions regulations and practices
- student relevant regulations and University policies
- discipline processes used in the Faculty of Science and supporting data requirements
- Applies institutional record keeping practices to Science Undergraduate Office (SUO) electronic and paper records (e.g., verification of illness forms [VIFs], self-declarations, and ASIS [Advising Student Information System] or equivalent notes).
- Maintains accurate program advisement templates and coordinates with academic advisors and Registrar’s Office (RO) staff, when updating and verifying
- Evaluates student engagement and satisfaction through the development and implementation of survey(s)
- Works with varied clients to identify, clarify, and fully understand their questions or problems to provide effective data answers and solutions
- Prioritizes and responds to ad hoc and routine data inquiries
- Communicates findings, recommendations, and data through reports, presentations, and visual analytics

Communication and Knowledge Translation
- Trains and supports staff and other stakeholders with respect to the use of any data analysis tools or dashboards created for Science Undergraduate Studies projects.
- Communicates effectively with multiple, varied clients (senior leadership, faculty members, and staff) to understand needs, scope of projects and project terms; reports on progress and presents findings.
- Builds constructive relationships to support business process and data-related collaboration with university partners, like Institutional RO, Institutional Analysis and Planning (IAP), Information Systems and Technology (IST), Marketing and Undergraduate Recruitment (MUR), and Student Success Office (SSO)

Qualifications:

- Undergraduate degree with emphasis on data analysis

  • Data and Information Analyst

    13 hours ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 9 Months** The Data and Information Analyst - Undergraduate Studies provides data analysis and develops insights to support operational and strategic decision-making pertinent to student success in the Faculty of Science. This role is responsible for sourcing, understanding, consolidating, and analyzing data. The primary pools include...

  • Undergraduate Studies Administrative Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Studies Administrative Coordinator (USAC) coordinates HR activities for hiring students, administers research assistant and award programs, manages undergraduate events, assists with undergraduate operations, and provides administrative support to the Undergraduate Studies Directors, Undergraduate Studies Manager, and the...

  • Administrative Coordinator, Undergraduate Studies

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 months** This position is responsible for providing administrative and secretarial support for the department undergraduate and research programs. **Responsibilities**: Provide undergraduate program support, including, but not limited to, the following activities: - Provide administrative and secretarial support to the Associate Chair...

  • Undergraduate Coordinator and Advisor

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator/advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator and Advisor

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator/advisor

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...

  • Undergraduate Coordinator and Advisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months.** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...

  • Undergraduate Advisor

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 22 months** The Undergraduate Advisor provides academic advice to undergraduate students enrolled in Computer Science courses from all Faculties and from other universities. This position serves as a resource for and supports officers and members of the School of Computer Science in areas of policy and...

  • Undergraduate Coordinator and Advisor

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Advisor and Program Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term - 15 Months** The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As overseen...

  • Undergraduate Program Coordinator and Advisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...

  • Data Analyst and Evaluation Specialist

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 18 months  The Data Analyst and Evaluation Specialist provides data analysis and insights to support operational and strategic decision making pertinent to student success. This includes responsibility for sourcing, understanding, consolidating, and analyzing data to support university wide, faculty specific and department level...

  • Undergraduate Advisor/coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Undergraduate Advisor/Coordinator (Advisor) enhances the quality of the undergraduate student experience in Electrical and Computer Engineering (ECE), and is a key contributor to student success. To this end, the Advisor directly participates in ECE’s initiatives to improve retention rates and fourth year graduation rates....

  • Undergraduate Operations Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Associate Dean, Undergraduate Programs, this is a senior administrative staff position that is responsible for the management of the undergraduate office, and that provides leadership and guidance regarding Arts undergraduate operational matters more broadly. The Undergraduate Operations Manager supports the Associate Deans,...

  • Undergraduate Advisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Program Advisor is responsible for management and delivery of services designed to enhance, promote, and advance Physics and Astronomy’s undergraduate programs. The scope of the position encompasses managing the administration of the Physics & Astronomy undergraduate program, managing the advising program for Physics...

  • Undergraduate Recruitment Specialist

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Marketing and Undergraduate Recruitment (MUR) unit of the Registrar’s Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional enrolment and revenue...

  • Undergraduate Recruitment Specialist

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 5 months** The Marketing and Undergraduate Recruitment (MUR) unit of the Registrar’s Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional...

  • Data-Driven Investment Analyst

    4 weeks ago

    Waterloo, Ontario, Canada Equitable CA Full time

    **Equitable CA: A Workplace that Empowers Growth**Located in Waterloo, ON, our organization offers a hybrid work arrangement for this role. You will spend a minimum of two consecutive days every other week and one day per month at our office.We are seeking a highly skilled Data-Driven Investment Analyst to join our team. As a Senior Quantitative Analyst, you...

  • Undergraduate Service Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: This position provides continuity and proactive support to the advising team, including carrying out administrative tasks and projects, student communications and maintaining resource information. The Undergraduate Service Co-ordinator supports AUO operations more broadly and acts as a point of contact internally for academic units and department...