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Team Assistant

6 months ago

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Reporting to the Support Services Supervisor, the Team Assistant (TA) is responsible for providing administrative and technical support services to the legal service team. The TA will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Niijaansinaanik’s services for staff, clients, visitors and the public at large. The TA will also be responsible for clerical and reception duties as required.

**Clerical and Reception Support**:
Provide efficient and effective clerical and reception support to the team.
- Perform clerical functions such as preparing correspondence, faxing, photocopying and filing
- Ensure Team ‘Shared Calendar’ is up to date
- Record and distribute incoming and outgoing mail and faxes
- Respond to telephone inquiries for staff and services

**Administrative Functions**:
Coordinate and perform day-to-day administrative duties.
- Manage and monitor the administrative workload within the team
- Coordinate and maintain office equipment and supplies
- Order, distribute and maintain inventory of supplies
- Prepare, organize, schedule and document team meetings

**Financial Coordination and Public Relations**:
Administer financial processes and to develop and distribute promotional material.
- Responsible for team petty cash and ensuring monthly reports are forwarded to the Finance Department
- Implement financial processes in the performance of duties such as purchase orders, securing quotes, etc.
- Support the development and implementation of an Agency comprehensive public relations strategy
- Order and distribute public relations pamphlets and supplies

**Knowledge Requirements**
- Knowledge of Niijaansinaanik Child and Family Services programs and services
- Respect for, sensitivity towards as well as knowledge and understanding of Anishnawbek culture, traditions and the Seven Grandfather Teachings
- Basic knowledge of the Child, Youth and Family Services Act
- Knowledge of First Nation service delivery, customs and traditions in responding to child welfare
- Knowledge of traditional practices, ceremonies and teachings

Preference will be given to applicants of Native ancestry, please self-identify.

We thank all those applicants for their interest, however, only those selected for an interview will be contacted.

**Position Location :Key River-Access House Location**

**Closing date**:Open until filled**:
**REQUIREMENTS**:

- Qualifications - Minimum Education and Experience:

- Administrative Assistant or related diploma
- Two (2) years experience in an administration position in a First Nation or Aboriginal social services agency
- Other Requirements:

- Must provide a clear Police Records Check
- Must provide a Class ‘G’ Ontario Driver’s Licence, have access to a vehicle and have the ability to travel
- Must have $1M auto insurance liability coverage
- Must provide a three-year uncertified Driver’s Abstract
- Niijaansinaanik Child and Family Services is a provincially designated Child Well-Being Agency that provides Prevention and Protection, Child and Family services that reflect values, beliefs and principles rooted within the Anishinabek culture. We serve the communities of Wahnapitae, Dokis, Henvey, Magnetawan, Shawanaga, and Wasauksing First Nations._