Proposal Coordinator

6 months ago

Ottawa, Canada EBC Inc. Full time

For more than 50 years, EBC Inc. team has been building complex and prestigious buildings in Canada, we at EBC Inc. distinguish ourselves by the high quality of our work, respecting the highest industry standards and aiming to obtain environmental certifications.

Our team of Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations while improving the well-being of communities. We build multi-million-dollar office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, and sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build your future with us

The Proposal Coordinator will be responsible for the following:

- Coordinate the planning and development of proposals and pursuits from start to finish;
- Collaborate in the development activities of the building division;
- Actively participate in the branding of the company
- Coordinate the planning and development of service offerings (service offerings spontaneous, qualifications, proposals, etc.) in collaboration with the members of the team;
- Read and analyze tender documents;
- Analyze the needs of internal and external customers, help to develop the proposal plan and determine requirements and deadlines;
- Schedule proposal strategy and planning sessions as needed and actively participate;
- Support background research with clients, and identify issues, concerns, and possible risks to develop the strategy and planning of the proposal;
- Coordinate deliverables with the various team members (proposal director, project manager, estimation, etc.);
- Prepare the required documents (texts, letters of transmission, Covers, tabs, etc.);
- Coordinate the creation of the various elements required in collaboration with the administrative coordinator (resume, project sheets, organizational charts, administrative documents, etc.);
- Correct, edit, and reformulate text with precision to deliver high-quality professional proposals;
- Perform the layout/revision/correction/translation of texts and others;
- Perform various follow-ups (signatures/doc. admin., etc.);
- Plan the logistics of the final editing (printing/editing, version electronics, packaging, etc.);
- Ensure the accuracy and compliance of documents and ensure the transmission/submission of the proposal on time;
- Participate in post-mortems and carry out the classification and archiving of the various elements and sections, following the filing and updating the various databases of data in collaboration with the Administrative Coordinator;
- Write/revise/improve the presentation texts of the various documents (CV, project sheets, etc.) for specific needs, in collaboration with the Administrative Coordinator.

**Benefits**:

- Competitive salary;
- 4 weeks of annual vacation;
- Teleworking offered to reconcile work and family life;
- Complete group insurance program upon entry (health and dental components paid by the employer);
- Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
- 24 hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse, innovative and stimulating environment;
- A company built on values of respect, integrity and a job well done;
- Firm recognized as one of Canada’s Best Managed Companies.

Professional background in communication, marketing, or related disciplines; 3-5 years of relevant work experience; Excellent capacity for analysis and synthesis; Great autonomy and attention to detail; Demonstrate initiative, rigour, integrity, and discretion; Advanced proficiency in English language communication skills, both written and oral; Demonstrate strong time management and planning skills and excel in a deadline-driven environment; Develop the ability to tell stories: stories about clients, projects, people and EBC, and incorporate these stories into written narratives and supporting graphics within proposals that address the unique needs of each client; Strong skills organizational skills, and a good ability to effectively prioritize tasks and work on several of them simultaneously; Skills in proofreading, good judgment, and ability to solve problems; Advanced knowledge of Microsoft Office (Word, PowerPoint, Outlook, Excel, and Teams); Intermediate knowledge of the Adobe suite (InDesign, Acrobat, Photoshop, Illustrator); Adaptability and flexibility in terms of working hours; Ability to work under pressure to meet delivery dates.

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