Site Administrative Assistant

2 weeks ago

Charlie Lake, Canada F&M Installations Ltd. Full time

**Company Overview**

Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and distribution projects. We are proud to consider ourselves to be a leading industrial utility service provider within Western Canada, executing projects in British Columbia, Yukon Territory, Alberta, and Manitoba. Based in Nanaimo, the Company has been family-owned and operated for over 35 years and offers a caring and collaborative work culture. A sense of adventure, pride and fulfillment is built into every career at the FMI Group.

**Position summary**:
The Site based Administrative Assistant is responsible for providing administrative support to the Project Manager(s) and Site Supervisor(s), QA and HSE to create, submit, file, and organize all project documentation and other related drawings, records, reports, meeting minutes, and correspondence. The Administrative Assistant will perform an array of tasks to support site resource requirements and is reassigned to support other teams or perform other clerical tasks as required.

**Responsibilities and Duties**:
The Administrative Assistant is responsible for effectively assisting with all administrative functions related to the project. This role will control and ensure confidentiality is maintained on all sensitive information. This position is project based in Fort St. John.

**Scope of Position**:

- Assist in documentation of project resourcing requirements for Construction Execution Plans and Schedules.
- Develop the necessary FMI project documentation, including but not limited to: Daily Field Reports (DFRs), Purchase Orders, Progress Payment Estimate (PPE)/Work Change Progress Payment Estimate (WCPPE), Drawings
- Assist with the development of documentation for submittal packages.
- Display initiative in the development and management of: Operational and maintenance (O&M) manuals, Warranty and delivery information, Status reports as required by the client, and Weekly FMI status reports to be submitted to the client and then providing follow-up for client responses.
- Assist with changes to project and material schedules.
- Manage multiple priorities ensuring all administrative deadlines and paperwork submission is complete.
- Manage and maintain accurate and complete project records in both hard and soft copy.
- Portray FMI in a professional and positive manner, by ensuring effective written and verbal communication.
- Keep positive attitude in all aspect of the work environment.
- Manage multiple priorities, and being able to shift between priorities through-out the completion of tasks.
- Assemble quality turnover binders for site use
- Assemble physical and prepare/format electronic turnover documentation for client submittals
- Aid in creation of quality related resources, QATs, Quality Bulletins, presentations, etc.
- Support site QC personnel administration tasks
- General administration support (calibration certificates, log updates, etc.)

**Job Requirements**:

- Office Administration Certificate or relevant experience.
- 2 years in an administrative role.
- Able to manage multiple priorities.
- Proficient in the use of all Microsoft Office Software emphasis on Excel
- Participation in a team environment
- Self motivated, and driven to improve processes and procedures

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 10 hour shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Charlie Lake, BC V0C 1H0: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- administrative assistant: 1 year (required)

Licence/Certification:

- vaccinated QR code (required)

Work Location: One location

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