Administrative Support Officer
3 weeks ago
The Administrative Support Officer is the first point of contact for Magna School for the Skilled Trades within the Faculty of Applied Science & Technology. Reporting to the Associate Dean, the incumbent provides front line administrative, organizational and clerical support to students, faculty, and staff for the day-to-day operations and special activities within the School. The Administrative Support Officer plays an important role in planning, decision-making, and organizational processes. The incumbent ensures accuracy of program and student information, and provides and important link with agencies, organizations and individuals, both internal and external to Sheridan. The incumbent helps organize and co-ordinate School projects, and special events.
What You’ll be Doing
Managing and producing reports using PeopleSoft, DCU and Enterprise;
Preparing, editing, and proofing correspondence, invoices, presentations, reports, and related materials;
Distributing and processing mail and co-ordinating activities to support operational flow of business;
Scheduling, booking rooms, confirming appointments and meetings for the Associate Dean, Program Coordinators, and other Faculty/Staff as requested;
Running reports and performing standard financial analyses according to established guidelines;
Setting up and maintaining manual and computerized information filing systems;
Ordering and maintaining office supplies, including supplies for pre-apprenticeship programs;
Coordinating Apprenticeship Exemption Tests for Sheridan including, registration, room booking, ordering test supplies, coordinating invigilation, grading tests and maintaining test records in coordination with the Ministry of Labour;
Coordinating with the OTR to prepare on-boarding documents for apprenticeship programs;
Responding to students and tracking missed evaluations; assisting with administering KPI surveys;
Recording minutes for school meetings and PAC meetings;
Fulfilling print centre requests for the Associate Dean and other administrative purposes such as, program maps and cell sheets for open house, awards and other ceremonies, etc.;
Collecting and keeping records relating to accreditation and student records (samples of evaluated work, tests and assignments.);
Compiling and organizing reports and records for accreditation;
Performing other related duties as assigned.
About You
You have excellent oral and written communication skills.
You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.
You use your interpersonal skills to build working relationships and provide excellent customer service.
2-year diploma in Social Sciences, Business Administration, Business, Public Relations, or a related field, along with a minimum of 1-year practical experience in an educational, customer service or business environment. (equivalency will be considered).
Knowledge of PeopleSoft is considered an asset.
**Knowledge of Microsoft Office Suite**: Excel, Outlook, Word.
**Who We Are**:
**For more information, visit**: Why Work at Sheridan
Other Details
**Faculty/Department**: Faculty of Applied Science and Technology
**Campus Location**: Davis (may be assigned activities at any Sheridan campus). This position is currently working on-site.
**Reference #**: J0523-0954
**Employee Group**: Part-time Support - Regular
**Hourly Rate**: $21.41 + 4% in lieu of benefits and vacation.
**Hours/Week**: 24
**Hours**: 9:00am - 4:30pm, Wednesday - Friday
**Application Deadline**: May 18, 2023
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
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