Administrative Assistant

3 weeks ago

Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
Reporting to the Department Manager, the Administrative Assistant will be responsible for the administration of the day-to-day administrative requirements of the Department of Cancer Care and Epidemiology (CCE). The incumbent will be responsible for supporting portfolios held by full-time senior researchers in CCE. This will involve being a central point of contact for the division to ensure consistency among the various administrative processes and procedures. The success of this role will rely heavily on the incumbent’s organizational, priority setting and communication skills.
**Job Description**:
**KEY RESPONSIBILITIES**:

- Administer and monitor research accounts. This includes, but is not limited to reconciling accounts, verifying, and processing payment of invoices, travel claims, and cheque requisitions, as well as tracking. Provide expense reports as required for the Department Manager to assist with budgeting.
- Develop, implement, and maintain filing systems to ensure information is accurate, current, and organized. Provide access to information through regular and ad-hoc reports.
- Responsible for production of annual report with input from senior research staff. This will involve gathering and compiling large volumes of information from a variety of sources and ensuring timely distribution to interested parties.
- Responsible for updating the content of the senior researchers’ curriculum vitae.
- Coordinate equipment purchases, ensuring the upkeep and functionality of office equipment including maintaining supplies.
- Ensure that requests from external sources including requests for journal reprints,

information, data, meetings, and collaborations are processed, and that the necessary follow-up is provided.

interview arrangements, correspondence and when necessary, participate in the interview process
- Participating in the planning and implementation of changes to administrative procedures pertaining to better means of processing and storing information.
- Undertake other duties as required to ensure the smooth functioning of CCE.

**REQUIRED QUALIFICATIONS**:

- Three-year post-secondary program combined with a minimum of 3-5 years related experience in a research setting.
- Consideration will be given to an equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Strict attention to detail and exceptional accuracy; is thorough when performing tasks and conscientious about attending to details, ensuring quality of products and services.
- Strong analytical and problem-solving skills to help resolve administrative problems and to maximize efficiency. Research skills considered an asset.
- Flexible, takes initiative and uses resourcefulness to work independently and undertake diverse responsibilities.
- Excellent time management and highly effective organizational/administrative skills to deal with a consistently high volume of work and juggle conflicting priorities, ensuring deadlines are met. Results oriented with the ability to work under pressure, solve problems, set timelines and prioritize effectively required.
- Ability to work independently as well as part of a team.
- Strong customer focus: ability to meet the needs of a broad range of internal and external audiences both professionally and effectively with a proven ability to establish and maintain effective working relationships with others by working cooperatively to accomplish shared goals and objectives.
- Diplomacy and tact in dealing with diverse groups of people; maturity and good judgement, and the ability to deal with sensitive issues in a professional manner internal and external to the Group.
- Superior interpersonal and communication skills to gather information and deliver key messages accurately and with empathy.
- Excellent writing skills to draft and edit correspondence and reports. Proficient in the use of word processing, PowerPoint, spreadsheet and database software. Ability to adapt to the implementation of new technologies.

**DECISION MAKING**:

- Set priorities and determine which project requires the most attention.
- Ability to gather appropriate information and/or input to facilitate good decision-making.
- Make recommendations regarding office administration procedures; suggest and help implement changes.
- Decide when new information calls for further action such as distribution or verification.
- Determine account codes and budget allocations.
- Resolve problems within guidelines referring only unusual situations to other staff.
- Determi

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Frecon Construction Limited Full time

    Frecon Construction Limited is looking for an Administrative Assistant to join our Team in supporting with general office duties as requested and/or assigned. The Administrative Assistant will be responsible for arranging correspondence and processing items for ongoing construction projects. The Administrative Assistant will be involved with project...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    4 weeks ago

    Kingston, Canada Limestone Analytics Full time

    **Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...

  • Administrative Assistant

    4 weeks ago

    Kingston, Canada Limestone Analytics Full time

    **Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...

  • Administrative Assistant

    2 weeks ago

    Kingston, Canada Northfleet Group Inc. Full time

    **Job Opportunity: Administrative Assistant** Join the dynamic team at Northfleet Group Inc., a leading concrete contractor dedicated to delivering unparalleled services. As our full-time Administrative Assistant based in Kingston, ON, you will play a pivotal role in ensuring smooth operations and fostering a positive work...

  • Administrative Assistant

    2 weeks ago

    Kingston, Canada Burgessville Grain & Feed Inc. Full time

    **Job Purpose** Is to take responsibility for general administration tasks within an office environment. Play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. This role is ideal for a Uni student. **Responsibilities** - Processing incoming and outgoing mail -...

  • Administrative-assistant

    7 days ago

    Kingston, Canada Burgessville Grain & Feed Inc. Full time

    **Responsibilities**: Job Purpose Is to take responsibility for general administration tasks within an office environment. Play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. This role is ideal for a Uni student. **Responsibilities**: - Processing incoming and...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Administrative Assistant

    2 weeks ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Administrative Assistant

    1 week ago

    Kingston, Canada Kaymar Rehabilitation Full time

    Kaymar Rehabilitation (Kaymar) is a trusted, professional rehabilitative service provider that provides Occupational Therapy, Physiotherapy, Speech-Language Pathology, Nutrition, and Social Work services to patients of Home and Community Care Support Services (HCCSS). Kaymar has been a contracted provider of HCCSS (formerly SE LHIN) in Kingston and the...

  • Administrative Assistant

    4 weeks ago

    Kingston, Canada KFL&A Public Health Full time

    KFL&A Public Health is a local public health agency with over 200 staff and 150 volunteers who deliver public health programs and services to the people of the KFL&A area. There is an immediate opening for an Administrative Assistant, Corporate Services, The Administrative Assistant, under the direction of the Director, Corporate Services, is responsible...

  • Administrative Assistant

    1 week ago

    Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Administrative Assistant

    2 weeks ago

    Kingston, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Administrative Assistant

    4 weeks ago

    Kingston, Canada Robert Designs Full time

    **About us** Robert Designs is a small business in Kingston, ON. We are professional and customer-centric. Our work environment includes: - Start-up office setting - Growth opportunities - Relaxed atmosphere - On-the-job training - periodic client site visitations to assist with designs/builds As a new interior Design firm located in the west end of...

  • Administrative Assistant

    1 day ago

    Kingston, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Administrative Assistant

    3 weeks ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Administrative Assistant

    4 weeks ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...