Contract Labour Relations Assistant

3 weeks ago

Toronto, Canada Ontario Nurses' Association Full time

**Location: Toronto, ON Canada**
**Type: Contract (18 months)**
**Group/Grade: Bargaining Unit/Support**

**Grade Rate: $65,029.12 (start)**
**Date: February 29, 2024**

Founded in 1973, the Ontario Nurses’ Association (ONA) is a leading health-care union representing more than 68,000 registered nurses and health-care professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry. ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment. ONA advocates for the highest standards of health care for all Ontarians. Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders.

ONA is seeking to hire a** Contract Labour Relations Assistant **for our** Mobilizing Team to join our Toronto Office**. The Labour Relations Assistant needs to be a motivated self-starter who demonstrates sound judgment, attention to detail and independence. You will have experience in advocacy, organizing, political action, communications and/or a related field, along with the ability to liaise with various clients and stakeholders - both internally and externally. You will be responsible for providing a professional and service-focused approach to your role, which involves advanced-level coordination and support within Communications, Mobilizing and Government Relations Teams, as well as throughout the organization.

**This is what else you can expect from this dynamic role**:

- Make observable contributions to the success of other team members and the overall performance of the team.
- Produce and provide input on materials/documents/presentations, including writing, proofreading, formatting and development.
- Coordinate printing and delivery of various materials for the team and the organization.
- Order and maintain various supplies (such as flags, vests, megaphones, banners, etc.) and manage requests and distribution as required.
- Provide support to mobilizing staff by coordinating mailings, printing, data entry, logístical support and other activities to support campaigns and actions.
- Support team members, including Executive Lead and Team Leads, with various duties, as required.
- Represent ONA at various events by managing supplies and interacting with members and external partners.

Various administrative responsibilities, including:

- Records and file management, identifying priorities within the tracking system, and posting to Sharepoint.
- Assist team members, including Executive Lead and Team Leads, with booking meetings, coordinating appointments and scheduling calls, as needed.
- Process incoming/outgoing mail and couriers, ensuring the most efficient method is used for distribution.

**What we are looking for**
- Post-secondary degree or diploma in the Social Sciences, Communications or a related field.
- At least three (3) years of relevant experience.
- An understanding of the role and impact of unions in the 21st century, involvement in social activism and knowledge of the labour movement.
- Demonstrated ability to write, edit and proofread materials/documents, with a high level of accuracy and strong attention to detail.
- Ability to work collaboratively, respectfully, and professionally with team members and others in various levels throughout the organization to ensure positive and collegial working relationships.
- Ability to successfully work with various clients and stakeholders - internally and externally.
- Experience in project management/coordination.
- Advanced knowledge of and experience with Microsoft Office (including Word, Excel and PowerPoint), as well as SharePoint, Adobe Acrobat, Survey Monkey, and database management. Familiarity with Action Network is an asset.
- Knowledge of and ability to use graphic design software is an asset.
- Ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment.
- Strong interpersonal, presentation, written and verbal communication skills.
- Adaptable and flexible individual who can work effectively as part of a team, and individually.
- From time to time, you may be asked to lift and move materials, and packages, including oversized boxes.
- Ability to travel to support various ONA events, campaigns and actions.
- Thank you for your interest in joining us. Only those selected for an interview will be contacted._

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