Summer Tournament and Events Assistant

3 days ago

Calgary, Canada Calgary Minor Soccer Association Full time

**POSITION TITLE**: Summer Tournament and Events Assistant

**POSITION TERM**: Full Time Summer Position (12 - 16 weeks)

**LOCATION**: Calgary, Alberta, Canada

**REPORTS TO**: Tournament and Event Coordinator

**ABOUT US**

The Calgary Minor Soccer Association (CMSA) is a non-profit organization responsible for governing and organizing leagues, tournaments, and festivals, to grow minor soccer in Calgary. Representing 31 Member Clubs, CMSA is the largest sport organization in Calgary providing year round activity for over 1,600 youth teams and approximately 25,000 players, in a fun, safe, and inclusive environment.

**MISSION**

Dedicated to working with our member organizations to develop, organize, and promote opportunities which allow all participants to achieve their full potential in a safe, meaningful, and inclusive environment.

**VISION**

Elevating and uniting our community through soccer.

***

The Calgary Minor Soccer Association (CMSA) is seeking an outgoing individual to support the CMSA Tournament and Event Coordinator for 12-16 weeks in Outdoor 2024 to plan and deliver exceptional competitions and events.

This is a full-time position and requires 37.5 hours per week. Evening and weekend work are a requirement of this position. A typical week would be Tuesdays to Saturdays.

This position will report to the Tournament and Event Coordinator and will be responsible for assistance in planning and coordinating tournaments and events, as well as the U7-U9 Grassroots League Match Days hosted by CMSA.

**KEY RESPONSIBILITIES CMSA Tournaments and Competitions**

Assist the Tournament and Event Coordinator in planning and supporting the delivery of CMSA tournaments and competitions from an ‘outside the field’ lens for CMSA’s season ending finales, rallies, tournaments, and league competitions. This will include, but is not limited to:

- Determine trophy, medal, and other recognition requirements and ensure that they are ordered and delivered on time and within budgetary limitations.
- Schedule photography and videography, as necessary. o Schedule physiotherapy, food trucks, and restrooms, as necessary. o Work with Marketing to promote the events, pre
- and -post event.
- Schedule CMSA assets or other entertainment for competitions, working with the Accounting and HR Manager to ensure that the proper insurance is in place. o Schedule appropriate staff and/or board members to present awards.

**CMSA Events**
- Working with the Tournament and Event Coordinator and the Marketing Department, plan and deliver all aspects of CMSA highlight events such as CMSA 50th and CWSC 20th Anniversary celebrations, Cavalry Minor Soccer Day, and other sport partner events. o Venues o Food and beverage o Prizes, raffles, and donations o Licenses and permits o Insurance
- Photography and videography o Entertainment
- Music and any audio/visual requirements o Ticketing and pricing
- Promotion and post event reporting o All other requirements
- Work with the Tournament and Event Coordinator and the Marketing and Technical Departments to plan and deliver CMSA special initiatives such as EmpowerHER and Diversity, Equity, and Inclusion, and Indigeneity (DEII&I) initiatives.

**CMSA Grassroots League**

The CMSA Grassroots League takes place every **Saturday starting as early as 7:00 am**. Grassroots League Match Day Coordinator responsibilities include:

- Assistance with team registrations.
- Coordination of Game Day Managers and Club Technical Leads.
- Preparing equipment for Match Day and the set-up and take-down of equipment.
- Managing the flow and logistics of 300+ people at each Match Day
- Attendance at each event and communicating effectively and respectfully with coaches, parents, club technical staff, and players.
- Any additional projects assigned by CMSA.
- Depending on the location and schedule, Saturday mornings may start as early as 7:00 am and some Saturdays could be as long as 10 hours.

**Office Support**
- General office duties such as answering phones, filing, processing photo ID cards, game sheets may be required to support the administrative team.

**EDUCATION, EXPERIENCE, AND QUALIFICATIONS**
- Preference will be given to those 16 years of age or older with a valid driver’s license.
- Event planning and organizing experience or enrollment in an event management course is an asset.
- Customer service experience and confidence in dealing with parents, coaches, referees, players and club technical staff in a professional manner.
- A love of soccer and an understanding of CMSA programs and the soccer structure in Alberta and Canada would be considered an asset.
- Active certification in Standard First Aid with CPR is an advantage.

**SKILLS & REQUIREMENTS**
- The ability to lift/carry equipment up to 50 lbs. and assist with equipment setup is essential.
- Demonstrated ability to think critically and make sound decisions.
- Ability to influence and gain support from others through strong presentatio

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