Accounts Clerk

2 weeks ago

Toronto, Canada Home and Community Care Support Services Full time

**Job Description**:
**JOB TITLE**:
Accounts Clerk

**DIVISION / DEPARTMENT**:
Finance

**REPORTS TO**:
Manager, Finance

**DATE**:
March 2023

**PATIENT AND FAMILY CENTRED CARE**:

- Home and Community Care Support Services is committed to supporting healthcare in a manner that is consistent with patient and family centred care. Accounts Clerks are required to have a demonstrated understanding and commitment to this care philosophy.**PRIMARY PURPOSE**:

- Reporting to the Manager, Finance, the Accounts Clerk verifies and processes payment invoices for goods and services for Home and Community Care Support Services (HCCSS) expenditures by processing billing information in client sub-systems, and completes data entry of billing and payment information in the financial information system. The Accounts Clerk ensures all invoices are processed, investigated, and reconciled in an efficient and timely manner.**DESCRIPTION OF SPECIFIC DUTIES**:
**Key Responsibilities**:

- Verifying and processing information received from suppliers in client sub-system (CHRIS database)
- Matching receipts and remittance advices with invoices to validate information
- Data entry of billing/payment information into sub-systems and financial information system
- Verifying all provider rates entry in client sub-system and information system to avoid inaccurate payments
- Identifying/investigating discrepancies between HCCSS information and supplier submissions
- Investigating unpaid invoices and reconciling invoices with supporting information as appropriate to ensure expenditures are authorized
- Reconciling all processed billing suspensions, working with appropriate HCCSS staff to authorize data entry changes and necessary corrections
- Distributing information to HCCSS staff for investigation, tracking/following up for timely resolution
- Processing payments for supplies and services
- Distributing cheques, billing/payment information to suppliers
- Maintaining accurate records and files of payments and invoices
- Processing bank deposits and bill payments at the HCCSS’s financial institution
- Managing reoccurring payments and credit card payments
- Printing, verifying, investigating discrepancies, and supplying department reports as necessary
- Monitoring providers and suppliers with high volume of suspensions, reporting to Manager, Finance any issues
- Attending finance meetings, analysing and resolving payment problems
- Providing monthly accruals of outstanding payments, adhering to month-end closing dates and timelines
- Providing guidance to other departments on finance processes
- Other duties as assigned.

**SKILLS**:
**Knowledge**:

- Diploma from an Ontario Secondary School which includes General Level Business and Commerce Courses
- 1-2 year(s) on the job experience
- 2-3 year(s) previous related experience
- Thorough knowledge of MS Excel, and Accounting principles

**Administrative and General Skills and Attributes**:
- Thorough knowledge of CHRIS database, Great Plains, MS Excel, and Accounting principles
- Accountable for own actions and decisions, making decisions within the scope of the position and referring issues/problems/events to the Manager as required
- Self-directed with the ability to organize, prioritize and multi-task
- Flexible, adaptable and responsive to change
- Detail oriented
- Proficient in the operation of a personal computer in a networked environment
- Excellent data entry skills with a focus on accuracy
- General knowledge of office systems, procedures and business practices
- Able to analyse, problem solve and create processes to further develop efficiencies in work routine
- Creation of documentation of new tasks

**Communication/Interpersonal Skills**:

- Strong written and verbal communication skills
- Courteous and respectful in all interactions
- Ability to establish and maintain a wide range of contacts with professionals and organizations within the community
- Solid effective listening and facilitation skills
- Ability to maintain confidential information
- Empathy to sensitive issues
- Aptitude to work in a collaborative team environment and understands when to escalate complex issues
- Ability to communicate in French or another language is an asset

***EFFORT**:
**Physical, Visual, Auditory and Concentration Demands**:
**Physical Demands**
- Most work is completed at a desk
- Has freedom to change position or move about at will

**Visual Demands**

**Auditory Demands**
- Position functions in a normal office environment (telephone calls, conversations).

**Concentration Demands**
- Absorbs information from multiple participants in conferences and meetings on a regular basis
- Must be able to respond to priorities and quick turnaround demands
- Attention to detail is required to ensure accuracy of information
- Ability to maintain attention to detail despite regular interruptions

**Problem Solving/Complexity**:

- Ability to identify and solve complex problems
- Resolves issues

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